Account Payable Clerk

Job Title:        Accounts Payable Clerk                      Wage/Hour Status: Non-Exempt                                

Reports to:      Director of Child Nutrition Services   Pay Grade:               Administrative Support Pay Plan

                                                                                                               Pay Grade 4

Department:   Child Nutrition Services                       

                                                                               Initiated Date:            May 23, 2005                                                                                      

Funding Source: 101 Food Service Fund                 Revised Date:            November 14, 2019

District Primary Purpose:               To assist and promote La Joya ISD in implementing a rigorous curriculum/instructional program that supports student success and achievement

Department Primary Purpose:          Assist in the effective operation of the Child Nutrition Program by performing general bookkeeping functions and maintaining financial records.

Qualifications:                                              

Education/Certification:        High School Diploma or GED               

Experience:                             Minimum of one year experience in bookkeeping/accounts payable

Knowledge/Skills:                 Ability to read and write English

                                                Ability to follow instructions provided in oral or written form

                                                Knowledge of accounting/bookkeeping methods

                                                Ability to perform basic mathematical functions

                                                Ability to prepare reports and memos

                                                Ability to use a ten key calculator

                                                Ability to use a computer and related software programs

Major Responsibilities and Duties: 

1. Maintain records in accordance with federal, state and local guidelines for Child Nutrition Programs.

1. Collect vendor invoices from campuses and warehouse on a daily basis and verify information against the actual vendor order for accuracy.

1. Review and process all authorized invoices for payment by ensuring the use of proper accounts codes, vendor and bid pricing.

1. Prepare and enter requisitions into the automated finance system in order to generate a purchase order.

1. Respond to vendors inquiries regarding payment.

1. Prepare detailed account reports.

1. Cooperate with co-workers and staff to complete requires tasks in a safe manner.

1. Attend meetings, in services, trainings and workshops as requested.

1. Perform other duties as assigned.

WORKING CONDITIONS:   

Mental Demands:     

Ability to work with frequent interruptions. Ability to handle multiple tasks. Ability to communicate effectively. Ability to maintain emotional control under stress. Ability to work alone. Ability to meet established timelines.

Physical Demands/Environmental Factors:

Frequent repetitive hand motions. Prolonged use of a computer. Moderate standing, walking, pushing, climbing, pulling, stooping, bending, and kneeling.

POSITION WORKING DAYS:           226 Days