What are the responsibilities and job description for the Legal Secretary position at La Follette Johnson De Haas?
Position SummaryLa Follette, Johnson, DeHaas, Fesler & Ames is a dynamic, statewide civil litigation firm with over 60 years of excellence. We are seeking a Legal Secretary to join our team of bold and innovative legal professionals.At La Follette Johnson, each Legal Secretary supports one to three attorneys and must successfully manage a heavy litigation desk, showcasing strong initiative and the ability to be detail-oriented in a fast-paced environment with changing priorities and deadlines. The professional we are seeking must possess integrity, the ability to successfully work under extreme pressure, sound judgement, excellent communication and superior organizational and time management skills. Our high-caliber secretaries take pride in where they work, in their profession, and in providing support for one another.Position ResponsibilitiesProvide a high degree of litigation legal secretarial support to attorneys, paralegals and other administrative personnel.Identify, calendar and create shells for documents including discovery, motions, depositions, etc.Assist with trial preparation, such as organizing exhibits, preparing witness lists, and ensuring all documents are available for trial.Prepare, format, proof, and coordinate legal documents for filing/service with various courts, in various jurisdictions, per local court rules.Research local court rules and filing procedures.Manage communications, including emails, text, conference calls, etc. to/from other parties, attorneys, clients and staff.Identify and save in the electronic file the various pleadings, documents, etc.Ensure that case files are organized both physically and electronically, including labeling documents appropriately.Prepare and process new client matter reports, timesheets and expense reports.Schedule and coordinate travel arrangements, conferences, meetings and appointments.Manage and prioritize workflow.Support others including visitors, paralegals, summer associates and attorneys whose secretaries are absent.Perform other work-related duties as assigned.Position RequirementsA minimum of 3 years’ experience with litigation legal secretarial supportProficient with legal terminology, court rules, and e-filing proceduresStrong skills in MS Word, Excel and PowerPoint; ProLaw, a plusExcellent understanding of legal calendaring and tracking deadlinesAbility to manage priorities, including heavy emails and multiple attorney calendarsExperience drafting and filing pleadings ,drafting and serving discoveryExperience with trial preparation, including pre-trial deadlinesSolid proofreading skills and strong attention to detailStrong communication and organizational skillsAbility to meet deadlines and respond to changing prioritiesAbility to establish effective working relationships with everyone on the team, including attorneys, clients, and others outside the FirmReliable attendance and availability to work occasional overtimeExperience in medical malpractice, motions for summary judgment, table of authorities(TOAs) and table of contents(TOCs), a plusWork Environment & Physical/Mental RequirementsWhile performing the duties of this job, the employee may be required to sit for long periods of time; lift and/or carry up to 50 pounds. Specific vision requirements of this job include the ability to review communications and documents. The work environment is an office setting, and the noise in the work environment is usually quiet.To perform this job successfully, an individual must be able to solve practical problems and deal with variables; interpret and/or follow a variety of instructions furnished in written or oral form; and use and understand computer programs to perform duties.The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and requirements. Reasonable accommodations may be made to enable individuals with disabilities to apply for the position and perform the essential functions if hired.Company InformationLa Follette Johnson is a prestigious litigation defense firm, founded by John T. La Follette and Daren T. Johnson. The Firm began practice in Los Angeles in 1965, and specializes in general liability, medical malpractice, employment law, elder abuse and products liability.Since its inception, the Firm has grown with offices now throughout the State of California. For more than 60 years, the Firm's lawyers have consistently been recognized by their peers and the industry as among the most experienced, trusted and finest trial lawyers in the state.La Follette Johnson is an Equal Opportunity Employer. Applicants who apply for a position are considered without regard to race, color, religion, sex, national origin, age, disability, sexual orientation, gender identity or expression, ancestry, marital, or veteran status.
Salary : $35 - $45