Finance Manager

Job Description: Finance Manager

Organization: La Crosse Chamber Chorale

Reports to: Treasurer and Board of Directors

Position Summary

The Finance Manager oversees the financial administration of the La Crosse Chamber Chorale, maintaining accurate financial records, monitoring the budget, and providing timely financial information to support organizational planning and decision-making.

Key Responsibilities

• Accounting and Recordkeeping: Maintain accurate financial records, record income and expenses, reconcile bank accounts, process payroll, and manage accounts payable and receivable.
• Budgeting and Planning: Assist with preparing the annual budget, monitor performance against budget, and provide cash-flow projections and financial updates.
• Financial Reporting: Prepare regular financial statements and summaries for the Treasurer and Board of Directors, including year-end financial information.
• Revenue and Expense Tracking: Track ticket sales, singer dues, donations, grants, sponsorships, and fundraising revenue, along with concert and operating expenses.
• CRM Management: Maintain accurate donor records in our CRM.  Currently, this is a Microsoft Access database but will transition to an online platform over the next year or two.
• Compliance and Controls: Maintain appropriate financial documentation and internal controls, protect confidential information, and assist with required nonprofit filings and year-end reviews.
• Process Improvement: Recommend improvements to financial systems, reporting, and procedures to support efficient operations and long-term financial sustainability.
• Support at events: The La Crosse Chamber Chorale has 4-7 events annually that require ticket sales and/or bring in donations.  The Finance Manager will be responsible for running the ticket booth.
• Check the mail: Ensure the PO Box is checked weekly

Qualifications

• Experience in bookkeeping, accounting, budgeting, or financial administration.
• Familiarity with accounting software (QBO) and spreadsheets.
• Strong organizational skills, attention to detail, and integrity.
• Ability to communicate financial information clearly and work collaboratively with board members, staff, and volunteers.
• Nonprofit accounting experience is preferred but not required.
• A desire to learn as processes and systems change over time.

Time Commitment

• Monthly check-in with General Manager, board meetings, monthly check-in with treasurer, meetings with CPA and others as needed.
• Concerts: Attend concerts that have ticket sales and run the fee booth.
• Expect 15 to 30 hours/month, depending on the month.

Measures of Success

• Accurate and current financial records.
• Timely, understandable financial reporting.
• Effective budget monitoring and financial controls.
• Reliable financial information to support board decisions and fundraising activities.