Project Administrator

Company Description

For over 75 years, L&L Painting Co., Inc. has been a leader in delivering high-quality painting, coating, and lead abatement services across the New York Tri-State area. Supporting commercial, residential, and major infrastructure projects, L&L is known for its expertise in handling diverse and complex projects. As a family-owned and proudly woman-owned WBENC-certified business, L&L is one of the largest painting contractors in the New York metropolitan area. The company owns and runs CMR Civil, LLC, L&L Stone & Tile, and L&L Flooring, LLC as well.

Role Description

This is a full-time, on-site Project Administrator role based on site in New London, CT.

The Site Administrator supports the day-to-day operations of L&L Painting’s Gold Star Bridge project. The primary responsibilities are to support weekly payroll, maintain project records, and help the field and office teams stay on top of deadlines and outstanding paperwork.

• Help with technology issues related to time trackin begfore submitting them to payroll.
• Follow up with supervisors on missing timesheets, discrepancies, and corrections ahead of weekly payroll deadlines.
• Record and maintain new-hire onboarding paperwork
• Maintain current crew rosters and coordinate site onboarding paperwork, orientations, and access requirements.
• Collect and organize daily field reports, delivery tickets, equipment rental records, and other jobsite documentation.
• Match delivery tickets to purchase orders where applicable and flag discrepancies for the project team.
• Maintain project files and logs for correspondence, requests for information (RFIs), submittals, and meeting minutes. Track due dates and follow up on outstanding items.
• Help the safety and quality control teams collect and file inspection records, training records, and other required documentation.
• Coordinate routine requests between the site team and the payroll, accounting, purchasing, and corporate office teams.
• Order site office supplies, schedule meetings, and handle general administrative duties as assigned.

Skills & Aptitude

• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong attention to detail, especially when reviewing timesheets and maintaining project records.
• Clear written and verbal communication with field crews, supervisors, and office staff.
• Ability to manage competing priorities, follow up consistently, and meet weekly deadlines.
• Discretion when handling project information.

Qualifications

• Prior experience in construction administration, field office support, or a similar administrative role preferred.
• Experience with field timesheets, job cost codes, unions, or public works documentation is a plus.
• Familiarity with construction document management or electronic timekeeping systems is a plus.
• Ability to work on-site and collaborate with project managers, supervisors, foremen, and office staff.