CONSTRUCTION ADMINISTRATOR

Job Summary:

We are seeking a full-time position for Construction Administrator; general duties and qualifications listed below. This position requires periodic site visits to construction sites across Montana. The Construction Administrator oversees the final phase of the architectural process, managing the project from groundbreaking through final occupancy. Unlike a contractor’s project manager, this role represents both the architect’s and owner’s interests, ensuring design integrity, code compliance, and minimizing risk and delays throughout the project. Key qualifications include exceptional attention to detail, strong time management and organizational abilities, excellent written and verbal communication skills, and proven problem-solving and multitasking capabilities. The ideal candidate is a collaborative team player with a professional work ethic, a desire to learn and grow, and the initiative to work independently.

Qualifications & Skills:

• Education: Bachelor’s degree in Architecture, Construction Management, or a related field.
• Experience: Ideally, 3–10 years of experience in architectural design, construction administration or construction management.
• Technical Proficiency: Mastery of Bluebeam Revu, Procore, or Newforma for document tracking, and familiarity with Revit for drawing review.
• Contracts: Ability to read and understand contract document submittal requirements, contractor submittals, and requests for information (RFIs). Familiarity with standard General Conditions of the Construction Contract, Division 00, Contracting Requirements, and Division 01, General Requirements specifications.
• Soft Skills: Exceptional diplomacy and negotiation skills to resolve disputes between contractors, design teams and owners.
• Certifications: CSI CDT (Construction Documents Technologist) or CCCA (Certified Construction Contract Administrator) are highly preferred credentials, but not required.

Key Responsibilities:

• Site Observation: Conduct regular site visits to monitor progress, verify that work aligns with construction documents, and identify errors before they become costly.
• Document Review: Review of Construction Documents prior to issuance of final drawings for Permit and Construction. Participate with design team to improving details/specifications and participate in quality control of the firm’s deliverables.
• Submittal Review: Manage and review submittal packages including shop drawings, product data, and material samples to ensure they meet technical specifications. Send submittals to corresponding consultants and manage responses for all parties.
• Clarifications & RFIs: Respond to Requests for Information (RFIs) from contractors and issue Architect’s Supplemental Instructions (ASIs) to resolve field conflicts.
• Cost Management/Estimating: Review and certify Contractor Applications for Payment and manage change order requests to ensure budget adherence. Organize documents related to construction cost for cost estimating purposes of future or ongoing work.
• Quality Control: Prepare detailed field reports documenting site activities and ensure compliance with building codes and safety regulations.
• Project Closeout: Conduct final "punch list" inspections, verify the completion of minor deficiencies, and facilitate the transfer of warranties and manuals to the Owner.
• Contractual Obligations: Have a working knowledge of American Institute of Architects (AIA) and State of Montana construction contracts. Understand key contractual responsibilities of the Design Team during the Construction Administration phase.

Core Duties:

LICENSED PROJECT ARCHITECT

Location:

• Position is open to employee workout out of our office in Great Falls or working remote in the flathead area.

Job Description:

• Responsible for project management including leading teams, meeting schedules and budgets, and controlling quality
• Responsible for developing designs and technical solutions, and for directly participating in the production of high quality construction documents
• Must be flexible and willing to work independently, or in collaboration with junior and/ or senior staff as required on a project-by-project basis
• Effectively manage team members to maintain positive interaction, while ensuring the highest quality
• Willing to work on multiple fast-paced projects at the same time
• Ability to perform thorough code reviews. Experience with IBC required, NFPA 101 LSC and AIA Health Care Guidelines experience a plus
• Dedication to go the extra mile to serve and inspire clients
• Participate in construction site visits and construction administration
• Responsible to coordinate with in-house and sub-consulting engineering disciplines to lead integrated project delivery

Requirements:

• 0-10 Years (post-licensure) Experience
• Masters of Architecture, or Professional Bachelors (5-yr degree)
• Architectural license, with NCARB certification
• Proficiency in Revit required. Experience with AutoCAD & Adobe products (Photoshop, Illustrator, In-Design) is a plus
• Strong written, verbal, and graphic communication skills
• Ability to lead and support dynamic teams on multiple projects
• Experience with all phases of project delivery, from design through completion of construction
• Experience with healthcare and/or education projects preferred
• Positive attitude, with a desire to contribute to firm culture

ARCHITECT INTERN

Job Description:

• Responsible for developing designs and technical solutions throughout all phases of project delivery

• Responsible for production of high quality construction documents and specifications in collaboration with, and under the supervision of licensed project architects

• Prepare graphic project and marketing presentations

• Participate in construction site visits and assist in construction administration

• Coordinate with in-house and sub-consulting engineering disciplines to help lead integrated project delivery

Requirements:

• No experience required. 1-3 Years experience preferred

• Masters of Architecture, or Professional Bachelors (5-yr degree)

• Proficiency in Revit required. Experience with AutoCAD & Adobe products (Photoshop, Illustrator, In-Design) is a plus

• Strong written, verbal, and graphic communication skills

• Ability to contribute to all phases of project delivery, from design through construction administration

• Ability to collaborate on dynamic project teams, as well as work independently

• Passion to learn the professional trade and craft of architecture

• Positive attitude, with a desire to contribute to firm culture