Administrative Specialist

JOB DETAILS:

Position Title:

Administrative Specialist

Reports to:

Human Resources

Department:

HR/EHS

Job Location:

Rincon, Georgia

Job Code:

A69

FLSA:

Exempt

JOB PURPOSE: The Administrative Specialist is responsible for ensuring smooth office operations, managing documentation and security protocols, and supporting HR and EHS functions. This role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with internal and external teams.

• Manage daily office operations including supplies, visitor coordination, and facility maintenance requests.
• Organize and maintain company documents and records in both digital and physical formats as well as maintain organized filing systems.
• Oversee security management of facilities and assets, ensuring proper access control and documentation.
• Support HR functions including recordkeeping, onboarding assistance, and employee communications.
• Assist EHS team with compliance documentation, training coordination, and safety communications.
• Coordinate with internal departments and external partners to ensure timely distribution and collection of documents.
• Contributes to planning and administrative projects as needed.
• Serve as Administrator for company website to include update and design implementations.

• Bachelor’s degree in Business Administration or a related field.
• 1–3 years of experience in administrative support or office coordination.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience as an HR assistant or in recordkeeping is a plus.
• Planning and multitasking abilities.

Skills:

The required skills enable the Administrative Specialist to efficiently manage documentation and communication critical to transportation and warehousing operations. Proficiency in Microsoft Office and database management tools is essential for maintaining accurate records and generating reports that inform management decisions. Strong organizational and multitasking abilities help the specialist prioritize daily tasks and meet tight deadlines in a dynamic environment. Effective communication skills are used to liaise between various departments and external partners, ensuring clarity and timely information flow. Preferred skills, such as familiarity with TMS/WMS and regulatory knowledge, enhance the specialist’s ability to support compliance and optimize operational workflows, contributing to overall organizational success.

Kyungshin America Corporation is an Equal opportunity employer (EOE). We celebrate, support, respect and seek to empower individuals and support diverse cultures, perspectives, skills and experiences within our workforce.