Project Coordinator (Inventory, Purchasing & Logistics)

Job Type

Full-time

Description

Job Title: Project Coordinator (Inventory, Purchasing & Logistics)

Classification: Full-time, Hourly Non-Exempt

Location: Kymera - Thermal Spray Solutions (TSS), Chesapeake, VA

Reports To: Project Manager

Job Overview

The Project Coordinator plays a critical role in supporting ship repair operations within a NAVSEA-regulated environment by managing inventory control, multi-site material logistics, personnel coordination, procurement activities, and budget adherence. This position ensures that all materials, equipment, and personnel movements are efficiently planned, tracked, and executed across shipyard, warehouse, and controlled-access facilities. The role requires close coordination with vendors, internal departments, and shipyard/base access authorities to maintain uninterrupted workflow, cost control, compliance, and schedule adherence across multiple locations and job sites. This position may require travel up to 25% to support off-site operations, supplier coordination, and project execution.

Key Responsibilities

Inventory Management & Control

• Maintain accurate, real-time inventory records across multiple sites, including warehouses, shops, and waterfront/dry dock locations.
• Coordinate and track inter-site material transfers, ensuring proper documentation, traceability, and system accuracy.
• Perform and reconcile cycle counts, physical inventories, and location audits across all assigned locations, addressing discrepancies and implementing corrective actions.
• Manage material issue, return, and transfer processes while ensuring proper documentation and traceability.
• Establish and maintain organized storage systems to support efficient material retrieval and staging at each site.
• Ensure compliance with controlled material handling, tagging, and traceability requirements in accordance with NAVSEA and customer standards.
  
  

Logistics Coordination (Materials & Personnel)

• Coordinate end-to-end logistics for inbound/outbound shipments across multiple facilities, including carrier selection, scheduling, tracking, and receipt validation.
• Plan and execute material staging, kitting, and delivery to shops, dry docks, and onboard vessels aligned with production schedules.
• Manage personnel logistics, including coordination of access, movement, and scheduling between shipyard, warehouse, and base locations.
• Ensure timely delivery of materials and personnel to support critical path work and minimize downtime across all sites.
• Identify and resolve logistical bottlenecks, improving workflow efficiency across multi-site operations.
  
  

Shipyard & Base Access Coordination

• Coordinate and manage shipyard and military base access requirements for personnel, vendors, and subcontractors across multiple locations.
• Ensure compliance with all security protocols, badging requirements, and access authorization processes.
• Schedule and track access requests to align with project timelines and operational needs.
• Act as liaison between project teams and access control offices to resolve entry or clearance issues quickly.
  
  

Purchasing & Vendor Management

• Create and manage purchase requisitions and purchase orders supporting multiple projects and locations in alignment with company procedures.
• Source materials and services, obtain quotes, evaluate pricing and lead times, and identify alternate solutions when needed.
• Negotiate pricing, terms, and delivery schedules with vendors to support cost control objectives and budget adherence.
• Coordinate with vendors on order status, expediting, shipping updates, and discrepancy resolution, ensuring proper delivery to the correct site.
• Manage subcontractor procurement and service scheduling to meet project milestones across multiple job sites.
• Proactively mitigate supply chain risks by tracking long-lead items and expediting critical materials.
  
  

Budget Management & Cost Control

• Assist in the development and maintenance of project budgets related to materials, logistics, and subcontracted services across multiple sites.
• Track and monitor expenditures against budget allocations, ensuring alignment with project cost targets.
• Identify and implement cost-saving initiatives, including vendor negotiations, bulk purchasing, and alternative sourcing strategies.
• Analyze purchasing and logistics data across locations to highlight cost trends, variances, and opportunities for improved efficiency.
• Collaborate with Project Management and Accounting to forecast material costs and support financial planning.
• Ensure adherence to budget constraints while maintaining schedule and quality requirements.
  
  

ERP (SAP) Transactions & Documentation

• Accurately process and maintain SAP transactions, including purchase orders, goods receipts/issues, reservations, and material transfers across multiple locations.
• Ensure data integrity for part numbers, quantities, locations, cost codes, and job references.
• Support cost tracking and reporting by ensuring accurate cost coding and alignment of procurement transactions with project budgets.
• Maintain organized documentation including packing slips, receiving reports, certifications, invoices, and shipping records.
  
  

Cross-Functional & Shop Support

• Partner with Shop Supervisors, Foremen, Engineering, QA, and Project Management across multiple sites to prioritize material and logistics needs.
• Provide status updates on inventory levels, material availability, and procurement progress.
• Provide input to Project Managers on cost impacts of material delays, substitutions, and logistics decisions.
• Support production teams by resolving shortages and ensuring materials and personnel are where they are needed.
• Drive continuous improvement in inventory and logistics processes to enhance operational efficiency across all locations.
  
  

Benefits Summary

At Kymera International - we provide a competitive benefits package to support your health, well-being, and financial security, including:

• Generous Time Off: 11 annual company-paid holidays and PTO.
• Healthcare Savings: Flexible Spending Accounts (FSA), Health Savings Accounts (HSA), and comprehensive dental and vision coverage.
• Retirement Support: 401(k) plan with a competitive company match.
• Insurance Coverage: Company-paid short-term disability and life insurance, with additional voluntary options like critical illness, hospital care, and long-term disability coverage.
• Competitive pay.
• Team Benefits: A supportive team culture and resources to help you thrive.
  
  

We are dedicated to helping you live your best life, both professionally and personally. Benefits are reviewed annually.

Requirements

Required Qualifications

• 3 years of experience in inventory management, logistics, purchasing, or project coordination in an industrial, maritime, defense, or ship repair environment.
• Experience with ERP systems (SAP strongly preferred) for inventory and procurement transactions across multiple locations.
• Working knowledge of inventory control practices, material staging, and logistics coordination in production environments.
• Familiarity with shipyard or base access procedures and controlled environments.
• Strong organizational skills with the ability to manage multiple priorities across multi-site operations.
• Proficiency in Microsoft Office (Excel, Outlook, Word).
• Ability to work in industrial/shop environments and handle physical material movement as needed.
• Ability and willingness to travel up to 25% in support of project sites, vendor coordination, and operational requirements.
  
  

Preferred Qualifications

• Experience supporting NAVSEA, DoD, or government ship repair contracts.
• Knowledge of material traceability, quality documentation (CofC), and controlled inventory practices.
• Experience coordinating logistics to waterfront, dry dock, or onboard vessel operations.
• Background in vendor management, expediting, and supply chain risk mitigation.
  
  

Core Competencies

• Inventory accuracy & accountability (multi-site)
• Logistics planning & execution
• Procurement & vendor coordination
• Budget awareness & cost optimization
• Attention to detail & data integrity
• Problem-solving with urgency
• Strong communication & teamwork
• Adaptability in controlled, high-tempo environments
  
  

Physical Requirements

• Ability to stand, walk, and perform repetitive manual tasks for extended periods.
• Strength to lift, carry, push, or pull up to 50 pounds unassisted, repeatedly throughout a shift.
• Ability to perform physical tasks, including bending, kneeling, crouching, reaching overhead, and climbing ladders or stairs, as needed.
• Capability to pass a respiratory medical evaluation, including hearing and vision exams, and meet all necessary physical qualifications.
• Ability to wear and work comfortably in required personal protective equipment (PPE), including a full-face respirator or helmet PAPR (Powered Air-Purifying Respirator), protective coveralls, gloves, and steel-toe boots, for prolonged periods.
• Adaptability to safely work in diverse environments, such as high temperatures, confined spaces, and areas with potential exposure to dust, fumes, and noise.
• Coordination and manual dexterity to safely operate machinery, tools, and equipment while maintaining focus on ergonomics and safety.
  
  

When requested by employees, and when possible, reasonable accommodation may be provided to help individuals with disabilities perform their essential job functions. Kymera is an Equal Opportunity Employer, encouraging diversity in the workplace.

EOE: race/color/religion/sex/sexual orientation/gender identity/national origin/disability.