Mail Clerk

Mail Clerk 

Location: Arlington, VA 

Work Arrangement: Onsite 

Type: Full-Time 

Clearance: Secret 

Travel: None 

Status: Contingent Upon Award  

Company Overview:  

Since 2017, Kymber Consulting Group has been blazing a trail through the consulting landscape, providing solutions across healthcare, defense, and civilian sectors. We're trusted advisors for high-visibility, high-impact engagements, rapidly becoming a valued partner within both government agencies and large established firms in the space. Kymber employs a collaborative team approach to deliver high value, tailored, and innovative solutions. Our engagement teams are built to meet each client’s unique needs. Our employees currently support a variety of Defense and Civilian agencies.  

Job Summary:   

We are seeking a highly motivated and effective mail clerk and file management to support USTDA's mailroom operations and document distribution. This position handles all incoming/outgoing mail and packages, maintains correspondence logs, manages file systems, and provides receptionist support for an agency hosting high-level foreign government officials, Congressional staff, and senior business executives. 

Responsibilities and Duties: 

• Review, process, and log all incoming unclassified mail and packages; verify attachments 

• Contact originators or staff regarding discrepancies in incoming materials 

• Distribute mail, packages, faxes, and electronic documents per USTDA Correspondence Guidelines 

• Check agency general email accounts daily; route messages to appropriate staff or offices 

• Pick up outgoing mail and express delivery pouches; deliver to post office and off-site locations 

• Prepare packages for commercial delivery vendors as required 

• Maintain correspondence logs, tracking receipts, mailing dates, and distribution 

• Organize and stock the agency mailroom and eight copier/work areas with paper, letterhead, pens, and other supplies 

• Notifying administrative group on replenishing supplies when they are low or when the mailroom/copier equipment requires service 

• Maintain filing systems (electronic and paper); log, track, and retrieve correspondence and records 

• Support records retention and disposal schedules in accordance with NARA standards 

• Provide general office support including data entry, document preparation, and customer service 

• Assist with conference/training room setup, basic meeting support, and occasional receptionist coverage 

• Serve as supplemental support for the reception areas 

Qualifications and Skills: 

• Minimum education: High school diploma or equivalent 

• Minimum experience: one (1) year of experience in a professional office environment as a support assistant or receptionist, or equivalent position 

• Experience collecting, sorting, and distributing incoming mail 

• Ability to ensure appropriate mailing and/or shipping of packages, and letters 

Benefits and Perks: 

• Medical, Vision, and Dental Plans 

• Paid Holiday and Personal Time Off  

• 401K plan 

• Short-term disability, Long-term, and Life Insurance 

• Education and Training Assistance Program 

• Incentive Plans and Referral Bonuses 

• Employee Assistance Programs 

Kymber Consulting Group, LLC is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law