What are the responsibilities and job description for the Legal Secretary, Corporate position at Kutak Rock LLP?
JOB SUMMARY
Kutak Rock seeks a Legal Secretary in its Little Rock office. This position will provide executive administrative support to multiple attorneys in our corporate department, with emphasis on public company securities and M&A. This position plays a vital role in the day-to-day operations of a high-volume corporate practice group, managing confidential communications, complex calendaring, client relationships, and transactional documents. The ideal candidate is a consummate professional with a strong sense of discretion, organization, efficiency, and attention to detail.
This position is a full time (37.5 hours), in-office position, Monday - Friday.
RESPONSIBILITIES
- Coordinate and manage an active calendar of meetings, client calls, internal briefings, and transaction closings; prioritize and resolve scheduling conflicts with poise
- Serve as a trusted point of contact for clients, stakeholders, and internal teams; manage email correspondence and draft professional communications
- Assist with the preparation, formatting, and proofreading of deal-related documents, closing binders, board materials, and NDAs, often under tight deadlines
- Arrange complex domestic and international travel, including flights, hotels, ground transportation, and detailed itineraries
- Track billable hours, coordinate monthly billing processes, and assist with time entry, expense reimbursements, and invoice follow-ups
- Organize and maintain client and deal files (physical and electronic), ensuring document version control and secure recordkeeping
- Build strong rapport with key corporate clients, anticipate client needs, and uphold the firm's high standard of client service
- Provide logistical and administrative support on corporate transactions including M&A, financing, and governance matters
- Handle highly sensitive and confidential information with the utmost discretion and professionalism
- Assist with and maintain attorney continuing legal education (CLE) records and bar association memberships
- Assist with other duties as assigned
QUALIFICATIONS: Skills and Abilities
- Ability to work under pressure of deadlines while managing multiple priorities with urgency and discretion
- Ability to prioritize, organize, and multitask with a keen attention to detail
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office products (Word, Excel, Outlook, PowerPoint); experience with legal billing and document management software (e.g., Intapp, NetDocuments) a plus
QUALIFICATIONS: Education & Experience
- High School degree or equivalent required; bachelor’s degree, comparable experience, or paralegal certification preferred
- Minimum of 5 years of experience supporting senior executive or partner, preference given to corporate and transactional law firm experience and experience in public company matters
- Arkansas Notary Public certification preferred
Position Information
Status: Non-Exempt
Salary Range: $45,000- $60,000 per year, commensurate with education and experience
Work Arrangement: In Office
Benefits
Medical, Dental, Vision, Life, Dependent Life, Disability, and Accidental Death & Dismemberment insurance. Flexible Spending Plan. Health Savings Account. Profit-Sharing and 401(k) Retirement benefits. Discretionary bonuses. Nine Paid Holidays per calendar year. Nine hours of paid time off accrued each month. Paid parental leave. Fertility coverage assistance. Adoption and surrogacy financial assistance. Bereavement, jury duty, military leave. Employee Assistance Program. Back-Up Care. Domestic Partner Benefits. Commuting Benefits. Tuition Reimbursement. Employee Referral Program. Some of the foregoing benefits include Employer/Employee cost sharing.
Additional Information
Any offer of employment is contingent upon the successful completion of a background check.
About the Firm
Kutak Rock was formed in 1965 with a commitment to exceptional client service delivered with a collaborative, team-focused approach. Our founding charter commits the firm to “allow and encourage each individual within it to be a full person,” and we strive to offer an exceptional professional environment, intellectually challenging and engaging work in multiple disciplines, competitive compensation and benefits, opportunities for training and career development. We are a leading national law firm with locations in 19 cities united by our common commitment to our core values of client service, integrity and fairness, innovation, and inclusiveness and diversity.
We are dedicated to the maintenance of a respectful, collegial, communicative, and equal opportunity workplace that encourages and rewards innovation and entrepreneurship. We measure our success not just on the basis of our revenues or our profits, but by the satisfaction we deliver for our clients and the health, engagement and loyalty of our people.
Salary : $45,000 - $60,000
