What are the responsibilities and job description for the Bookkeeper / Administrative Coordinator position at Kunst Painting, Inc.?
We are a well-established painting contractor serving Marin, Sonoma, and Napa Counties. With 30 field painters, a busy project management team, and a strong residential/commercial division, we’re looking for a detail-oriented Bookkeeper / Administrative Coordinator to support our financial operations, HR, payroll, and office administration.
This is a key role that keeps our operations running smoothly and supports both our office and field teams.
This role is for you if…
- You’re naturally detail-obsessed and get satisfaction from clean numbers and reconciled accounts.
- You like having ownership over processes and enjoy keeping things organized behind the scenes.
- You’re comfortable shifting between bookkeeping, payroll, HR paperwork, and admin support without dropping balls.
- You enjoy being the steady, reliable person others can count on when it comes to accuracy and follow-through.
What you’ll do Accounts Payable & Accounts Receivable
- Enter vendor bills, perform job cost coding, and manage weekly payment runs.
- Reconcile vendor statements and resolve discrepancies.
- Prepare and send customer invoices (progress billing and time & materials).
- Apply payments, maintain AR aging, and follow up on past-due accounts.
Payroll & HR Support
- Collect and verify weekly timesheets for field staff.
- Process payroll in Gusto (or similar platforms such as ADP/Paychex).
- Assist with onboarding (I-9, W-4, new hire paperwork, employee files).
- Track PTO/sick leave and support workers’ comp audits.
401(k) & Benefits Administration
- Submit 401(k) contributions each payroll.
- Assist employees with enrollment questions and basic benefits information.
- Support annual plan compliance and documentation.
Office Administration & Reporting
- Maintain digital filing systems, job folders, and office supplies.
- Support project managers with job documentation and basic admin tasks.
- Assist with scheduling, COIs, subcontractor documents, and general office coordination.
- Prepare basic weekly reports (AR aging, labor summaries, and other simple reports as needed).
What success looks like (3–6 months in)
- AP, AR, and payroll are accurate, timely, and predictable.
- Vendor and subcontractor accounts are current and well-documented.
- Timesheets, onboarding, and HR paperwork are organized and easy to find.
- Leadership has clear, reliable weekly reports to make decisions.
- The office feels steady, supported, and under control, even during busy seasons.
What you bring
- 3 years of bookkeeping experience (construction industry a plus).
- Strong knowledge of QuickBooks Online.
- Experience with payroll platforms (we use Gusto).
- Familiarity with job costing and progress billing.
- Excellent attention to detail and organizational skills.
- Strong communication skills and the ability to work independently.
- Comfort in a fast-paced contractor environment.
Pay: $30.00 - $38.00 per hour
Expected hours: 25.0 – 40.0 per week
Benefits:
- 401(k) matching
- Health insurance
- Paid time off
Work Location: In person
Salary : $30 - $38