What are the responsibilities and job description for the Office Administration position at Kunes Auto?
About Us:
Kunes Auto Group is one of the fastest-growing dealership groups in the Midwest, known for our family-focused values and commitment to excellence. We’re currently seeking an Office Admin to support our dealership accounting office and help ensure accurate financial reporting across all departments.
Job Summary:
The Office Admin plays a critical role in supporting the Office Manager in managing day-to-day accounting operations. This includes preparing financial statements, processing dealership transactions, managing cash flow, and ensuring compliance with manufacturer and government regulations.
Key Responsibilities:
- Assist in preparing monthly financial statements in line with dealership and manufacturer guidelines
- Process posted documents including vehicle deals, payroll, commissions, and inventory changes
- Reconcile select accounts monthly and support end-of-month close
- Prepare daily cash reports and bank deposits; assist in cash flow forecasting
- Monitor petty cash and manage vehicle floor plan payoffs
- Provide support with sales commission reports and warranty claim tracking
- Assist with annual audits and ensure tax documents are accurately filed
- Help manage AR/AP functions and follow up on outstanding accounts
- Collaborate with dealership departments to maintain up-to-date financial records
- Cross-train to cover the Office Manager role when needed
Qualifications:
- 2–4 years of automotive dealership accounting experience required
- Knowledge of financial statement preparation and general ledger processes
- Strong attention to detail and organizational skills
- Excellent communication and problem-solving abilities
- Experience with dealership DMS systems (e.g., CDK, Reynolds & Reynolds) a plus
- Proficiency in Microsoft Excel and other office software
Preferred Experience:
- 4–10 years of accounting/office management experience in an automotive environment
- Previous experience supporting multi-location dealerships is a plus
Work Environment:
This position operates in a dealership office environment. Occasional visits to the sales floor or service department may be required.
Why Join Kunes:
- Competitive salary and benefits package
- Growth opportunities within a rapidly expanding company
- Supportive leadership and a team-oriented culture
- Comprehensive training and cross-functional learning
Apply Today!
If you're ready to grow your accounting career in a dynamic dealership environment, apply now and join the Kunes family!