What are the responsibilities and job description for the Administrative Assistant position at KumabeHR?
Kumabe HR is partnering with a local nonprofit organization to identify a qualified and detail-oriented Administrative Assistant to join their team.
Job Description & Responsibilities:
The Administrative Assistant will provide essential administrative, research, and organizational support to ensure the efficient day-to-day operations of the organization. The ideal candidate is highly organized, resourceful, and detail-oriented, with strong research, analytical, and communication skills. This individual must exercise sound judgment, maintain confidentiality, and effectively manage multiple priorities while providing reliable support to staff and leadership.
Responsibilities include, but are not limited to:
- Maintain and organize physical and electronic files and records, ensuring information is accurate, current, and easily accessible.
- Answer incoming calls, take messages, and direct inquiries to the appropriate individuals.
- Manage electronic documents, email correspondence, and confidential records, including sensitive and encrypted materials.
- Assist with meeting coordination, including preparing agendas, taking notes, transcribing discussions, and preparing meeting minutes.
- Conduct research, gather information, and assist with compiling and analyzing relevant data.
- Prepare, proofread, edit, and revise correspondence, reports, memoranda, and other organizational documents.
- Perform routine recordkeeping and maintain accurate electronic and hard-copy filing systems.
- Communicate with external organizations, agencies, and other stakeholders to obtain and verify relevant information.
- Provide timely administrative assistance to support efficient office operations.
- Handle sensitive and confidential information with discretion and professionalism.
- Perform other administrative duties and special projects as assigned.
Qualifications:
To perform this job successfully, an individual must be able to carry out the essential responsibilities effectively. The qualifications listed below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Requirements:
- Associate degree or higher.
- Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
- Strong research, analytical, and problem-solving skills with exceptional attention to detail.
- Excellent organizational, prioritization, and time management skills.
- Strong written and verbal communication skills.
- Ability to work independently while contributing effectively as part of a team.
- Strong interpersonal and customer service skills.
- Ability to exercise sound judgment and handle sensitive and confidential information with discretion.
- Ability to manage multiple assignments and meet deadlines in a professional office environment.
Kumabe HR is the emerging leader in staffing and human resources consulting in the state of Hawaii with a focus on temporary staffing, executive recruitment and human resource solutions. Expertise in these areas enable Kumabe HR to work with client organizations to reach their business objectives and realize their success. The Kumabe HR team brings extensive human resource knowledge to facilitate both current and future talent needs that provide our client organizations with an enviable competitive edge.
We have a deep understanding of the local business community, the recruiting environment, and Hawaii’s rich unique culture and management style. Our recruiting team has an extensive network of local and national sourcing channels and leading edge technology that enable us to find the best talent available for companies in the Hawaiian Islands. Our team boasts 65 years of HR, Recruiting, and Staffing expertise with many holding advanced degrees in human resource management. We are proud and committed to the work we do and the clients that we serve. Kumabe HR is uniquely positioned to not only find the next A-Player for your organization, but also evaluate that candidate’s background, personality, goals, and career aspirations to help promote a long-term “fit.”
For more information, visit our website: http://www.kumabehr.com/
Job Type: Full-time
Pay: $21.00 - $24.00 per hour
Work Location: In person
Salary : $21 - $24