What are the responsibilities and job description for the Office Assistant position at Kūlia Academy?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! This energetic role is vital in ensuring the smooth operation of our office environment. As an Office Assistant, you will handle a variety of administrative and clerical tasks, support front desk operations, and provide exceptional customer service. Your proactive approach and technical proficiency will help create an efficient workspace that promotes productivity and positive interactions with clients, vendors, and team members alike. If you thrive in a fast-paced setting and enjoy multitasking with a smile, this is the perfect opportunity for you to make a meaningful impact!
Duties
- Manage front desk responsibilities, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette
- Perform data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
- Handle filing, document proofreading, and maintain organized records to ensure easy retrieval of information
- Support office management activities like calendar management, appointment scheduling, and coordinating meetings
- Assist with bookkeeping and basic QuickBooks entries to support financial record-keeping
- Provide customer support by responding promptly to inquiries and ensuring excellent service standards
- Support administrative functions such as copying, scanning, mailing, and managing office supplies to keep the workspace well-stocked and efficient
- Perform other duties as assigned by the Executive Director, Principal, or designee.
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
- Excellent organizational skills with the ability to prioritize tasks effectively in a busy environment
- Demonstrated experience with office management, clerical work, or administrative roles
- Exceptional customer service skills coupled with professional phone etiquette for front desk interactions
- Technical proficiency in using multi-line phone systems, data entry platforms like QuickBooks, and general office productivity software
- Bilingual abilities are highly valued to assist diverse client needs and enhance communication
- Proven time management skills to handle multiple responsibilities efficiently while maintaining accuracy and attention to detail
Join us as an Office Assistant and become an essential part of a vibrant team dedicated to excellence! Your enthusiasm, organizational prowess, and commitment to outstanding service will help foster a welcoming atmosphere where everyone feels valued. We look forward to welcoming a proactive professional ready to contribute their skills in a rewarding environment!
Pay: $18.00 - $20.00 per hour
Benefits:
- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance
Work Location: In person
Salary : $18 - $20