Office Administrator

Responsibilities

Make an impact

• Provides a high-level of customer service to employees, as well as to external guests and customers
• Responsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently.
• Ensure data accuracy and confidentiality of employee information.
• Prepare new hire paperwork and employment documents
• Schedule interviews and coordinate candidate communications
• Track required training and certifications
• Schedule meetings, training sessions, and HR events
• Greet and direct guests and employees
• Receive and distribute deliveries
• Maintain and operate mail meter
• Post outgoing mail
• Facilitate office supply and maintenance requests
• Manage meeting room set-up, including catering deliveries, clean up after meetings
• Perform weekly and monthly employee/loaner badge audit
• As requested, run badge reports for our office locations
• First Aid Kit Audit
• Assist with catering for new hire lunches, meetings and department requests
• Maintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restock
• Maintain security by following procedures
• Participate in planning and execution of evacuation procedures
• Support employee events as needed
• Assist P&O team with project work when needed
• Act as backup for corporate Travel Manager, book employee, new hire and candidate travel as requested.
• Monitor and validate expense reports
• Monitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies
• Assist with immigration requests, visa assistance for recruiters and travel manager
• Perform other duties, as assigned.
  
  

Application Requirements

What you need to succeed

• High School Diploma or equivalent
• 2 years of customer service experience
• Professional and friendly attitude
• Use discretion and maintain confidentiality regarding sensitive data
• Attention to detail and strong organizational skills
• Willingness to help others when requested
• Knowledge of MS Office Suite
• Strong written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with ability to prioritize
• Punctual with strong attendance history
  
  

Desirable, but not Essential:

• Hands-on experience with office equipment; printers, coffee brewers, etc.
• Experience with Concur and SAP a plus
  
  

Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).