Business Assistant

Job Summary
We are seeking a highly organized and proactive Business Assistant to support our team with a variety of administrative and operational tasks. The ideal candidate will possess strong office management skills, excellent communication abilities, and proficiency with essential software tools. This role offers an opportunity to contribute to the smooth functioning of our business operations while gaining valuable experience in administrative support, project coordination, and client relations.

Responsibilities

• Provide executive administrative support, including calendar management and scheduling using Microsoft Outlook Calendar and Google Workspace.
• Assist with event planning and coordination for company meetings, seminars, or client events.
• Manage bookkeeping tasks utilizing QuickBooks and perform data entry to maintain accurate financial records.
• Handle phone etiquette for multi-line phone systems, screening calls, and directing inquiries appropriately.
• Prepare documents through proofreading, transcription, and document formatting using Microsoft Office applications.
• Support office management activities such as filing, organizing documents, and maintaining office supplies inventory.
• Facilitate project coordination by tracking deadlines, preparing reports, and assisting with task follow-ups.
• Provide front desk support including greeting visitors, managing client inquiries, and handling mail distribution.
• Utilize office software tools such as Microsoft Office Suite, Google Workspace, DocuSign for electronic signatures, and other relevant applications.
• Perform clerical duties such as data entry, filing, and maintaining organized records to ensure operational efficiency.

Requirements

• Proven experience in administrative roles or personal assistant positions with strong organizational skills.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace (Gmail, Docs), and familiarity with Microsoft Outlook Calendar.
• Experience with QuickBooks for bookkeeping and basic accounting tasks.
• Excellent typing skills along with proofreading and transcription abilities.
• Strong office management skills including filing systems, data entry, and front desk operations.
• Exceptional communication skills with professional phone etiquette and customer service experience.
• Ability to handle multiple tasks efficiently while maintaining attention to detail in a fast-paced environment.
• Knowledge of event planning, project coordination, and executive administrative support is preferred.
• Demonstrated ability to work independently with minimal supervision while collaborating effectively within a team environment. This position is ideal for a motivated individual seeking to develop their administrative expertise within a dynamic business setting.

Job Type: Part-time

Pay: $25.00 - $35.00 per hour

Expected hours: 15 – 25 per week

Work Location: Hybrid remote in Brighton, MA 02135

Salary : $25 - $35