What are the responsibilities and job description for the Office Administrator position at Kuehne+Nagel?
It's more than a job
As part of the Contract Logistics team at Kuehne Nagel, you will play a key role in designing, managing, and optimizing solutions that keep goods moving efficiently. Whether you’re leading a team, engineering processes, or driving projects, your work ensures that our customers’ products are stored, handled, and delivered with precision. From everyday essentials to seasonal items, what we do in Contract Logistics impacts businesses and communities around the world. At Kuehne Nagel, your contribution goes far beyond the warehouse—it helps shape the flow of global trade.
We are looking for an on-site Office Administrator who is highly organized with strong interpersonal skills to support daily site administrative and financial functions. If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing, consider joining us at our distribution site in Halsted City, TX.
How you create impact
There has never been a better time to work in logistics. Bring your skills to an industry that offers stability and international career growth. We offer a great compensation and medical/dental benefits package, employee discounts, tuition reimbursement, excellent training programs, and a fun, and interesting global work environment.
Kuehne Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Who we are
Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.
As part of the Contract Logistics team at Kuehne Nagel, you will play a key role in designing, managing, and optimizing solutions that keep goods moving efficiently. Whether you’re leading a team, engineering processes, or driving projects, your work ensures that our customers’ products are stored, handled, and delivered with precision. From everyday essentials to seasonal items, what we do in Contract Logistics impacts businesses and communities around the world. At Kuehne Nagel, your contribution goes far beyond the warehouse—it helps shape the flow of global trade.
We are looking for an on-site Office Administrator who is highly organized with strong interpersonal skills to support daily site administrative and financial functions. If you have experience with purchasing, greeting visitors, and general financial administrative support such as accounts payable, reporting, and invoicing, consider joining us at our distribution site in Halsted City, TX.
How you create impact
- Process purchase orders and handle purchasing of office and general supplies to maintain appropriate inventory levels
- Support accounts payable and accounts receivable activities, including invoice processing and tracking
- Assist with billing processes and basic financial reporting
- Provide support during month-end close, including documentation and reconciliations
- Maintain accurate records and ensure documentation is filed and organized properly
- Welcome and assist visitors, vendors, and internal team members
- Coordinate meetings and events, including scheduling, ordering meals, and managing invitations
- Maintain office organization and support workplace standards, including 5S principles
- Provide general administrative support to site leadership and cross-functional teams
- Other duties as assigned
- High school diploma or equivalent required
- 2 years of office administrative experience (distribution or warehouse environment preferred)
- 1–2 years of experience supporting accounts payable, accounts receivable, or general bookkeeping
- Basic understanding of financial processes such as invoicing and purchase orders
- Working knowledge of ERP systems (SAP or similar) preferred
- Strong organizational skills with attention to detail
- Ability to prioritize tasks and manage time effectively
- Associate or bachelor’s degree in business, accounting, or related field is a plus
There has never been a better time to work in logistics. Bring your skills to an industry that offers stability and international career growth. We offer a great compensation and medical/dental benefits package, employee discounts, tuition reimbursement, excellent training programs, and a fun, and interesting global work environment.
Kuehne Nagel participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.
Who we are
Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.
As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.
We kindly advise that placement agencies refrain from submitting unsolicited profiles. Any submissions of candidates without prior signed agreement will be considered our property and no fees will be paid.
Kuehne Nagel is committed to Equal Employment Opportunity (“EEO”) and to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful retaliation. Kuehne Nagel strictly prohibits all discrimination on the basis of race, ancestry, color, age, national origin, ethnicity, religious creed or belief, physical or mental disability, marital or familial status, legally protected medical condition, genetic information, military or veteran status, sex (including pregnancy, childbirth, breastfeeding, or related medical condition), gender (including gender identity and gender expression), sexual orientation, citizenship status, protected activity (such as opposition to or reporting of prohibited discrimination or harassment. Kuehne Nagel will also make reasonable accommodations for disabled applicants and employees, including accommodations for pregnancy and childbirth, and for the sincerely held religious beliefs of applicants and employees depending upon individual circumstances unless such accommodation would create an undue hardship on Kuehne Nagel.