Project Manager Assistant- HVAC and Plumbing

Project Manager Assistant – HVAC & Plumbing

Join a local, family-owned mechanical contracting company that has proudly served the community for over 27 years!

Kuck Mechanical Contractors is seeking an organized, detail-oriented Project Manager Assistant (PMA) to support our Project Managers on commercial HVAC and plumbing projects.

This position plays an important role in keeping projects organized, documentation current, materials coordinated, and deadlines on track. The ideal candidate understands the fast-paced nature of commercial construction, communicates well with multiple parties, and takes ownership of assigned responsibilities from start to finish.

Experience supporting commercial HVAC, plumbing, mechanical, or construction projects is strongly preferred.

Position Overview

The Project Manager Assistant works closely with Project Managers, Estimators, field leadership, vendors, subcontractors, General Contractors, and internal departments to help coordinate projects from initial setup through final closeout.

This role requires someone who can manage multiple projects and priorities at the same time, stay ahead of deadlines, follow up on outstanding items, and communicate issues before they become project delays.

The PMA will support projects involving both HVAC and plumbing scopes of work.

Key Duties & Responsibilities

• Assist Project Managers with the day-to-day coordination and administration of commercial HVAC and plumbing projects
• Review project documents, plans, specifications, contracts, and scopes of work
• Set up new projects and maintain organized electronic and physical project files
• Prepare, submit, track, and follow up on submittals
• Prepare, submit, track, and follow up on Requests for Information (RFIs)
• Maintain submittal logs, RFI logs, procurement logs, and other project tracking documents
• Coordinate with vendors and subcontractors to obtain required product information, submittals, lead times, and documentation
• Assist with material and equipment purchasing and track orders through delivery
• Monitor equipment and material lead times and communicate potential scheduling concerns
• Assist Project Managers with change orders, pricing requests, and supporting documentation
• Track project changes and ensure required documentation is maintained
• Communicate with General Contractors, vendors, subcontractors, field personnel, and internal departments regarding project needs
• Assist with scheduling and coordination of project requirements
• Maintain current project drawings, specifications, submittals, and other documentation
• Distribute approved submittals, revised drawings, and other project information to appropriate personnel
• Assist with tracking project costs, purchase orders, commitments, and other project-related expenses
• Follow up on outstanding information and deadlines without requiring repeated direction
• Assist with preparation and collection of project closeout documentation
• Collect and organize Operation & Maintenance (O&M) manuals, Installation/Operation/Maintenance (IOM) documents, warranties, Test & Balance reports, and other required closeout materials
• Assist with punch-list and project closeout requirements
• Maintain accurate and timely project records
• Provide administrative and project support to Project Managers as needed

Requirements & Qualifications

• High school diploma or GED requircontracting ed
• Previous experience in commercial construction, HVAC, plumbing, or mechanical strongly preferred
• Previous Project Manager Assistant, Project Coordinator, Project Administrator, or similar construction experience preferred
• Familiarity with both HVAC and plumbing construction is highly preferred
• Ability to read and understand basic construction drawings, specifications, and project documents
• Understanding of construction submittals, RFIs, purchase orders, change orders, and closeout documentation
• Strong computer skills, including Microsoft Outlook, Excel, Word, and Teams
• Strong organizational and time-management skills
• Excellent attention to detail and accuracy
• Ability to manage multiple projects, tasks, and deadlines simultaneously
• Strong written and verbal communication skills
• Ability to professionally communicate with General Contractors, vendors, subcontractors, field personnel, and management
• Must be comfortable following up with others to obtain required information and documentation
• Ability to identify potential problems or missed deadlines and communicate them promptly
• Must be dependable, accountable, and able to work independently
• Ability to take ownership of assigned responsibilities and follow tasks through completion

What We're Looking For

We are looking for someone who is proactive rather than reactive. This position requires more than completing tasks as they are assigned. A successful PMA should be able to anticipate what is needed next, keep track of outstanding items, follow up before deadlines are missed, and communicate concerns to the Project Manager.

The right person will be comfortable working in a construction environment where priorities can change quickly and multiple projects may require attention at the same time.

Work Schedule & Location

• Monday–Friday
• Full-time position
• Primarily office-based with occasional visits to project sites as needed
• Must be able to work effectively with both office and field personnel

Benefits

• 401(k) with company matching
• Health, dental, and vision insurance
• Health Savings Account (HSA)
• Life insurance
• Paid time off
• Employee Assistance Program (EAP)
• Advancement opportunities in a growing company

Why Join Us?

• Family-owned company with over 27 years of industry experience
• Established commercial HVAC and plumbing contractor
• Opportunity to work directly with experienced Project Managers and field leadership
• Exposure to all phases of commercial mechanical construction
• Long-term stability and opportunities for professional growth
• Supportive, team-oriented work environment

Recruitment Agency Notice

No Agency Solicitation: Kuck Mechanical Contractors is managing recruitment for this position internally and is not seeking assistance from recruiters, staffing firms, placement agencies, or other third-party recruiting services at this time. Please do not contact Kuck Mechanical regarding candidates or recruiting services for this position.

Pay: From $27.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• AD&D insurance
• Dental insurance
• Disability insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $27