What are the responsibilities and job description for the Office Administrator position at Kuberski Brothers Lawn Care?
Office Administrator (Immediate Hire)
Kuberski Brothers Lawn Care (KBLC LLC) is hiring a highly organized Office Administrator to manage day-to-day office operations for our growing lawn care and landscaping company.
This is a critical role in a small business setting: you will coordinate with managers, communicate with clients, and handle key administrative tasks. The right candidate will be very organized, able to manage stress effectively, and eager to learn the ins and outs of the lawn care and landscaping industry.
Responsibilities
- Office & Scheduling
- Manage calendars, schedules, and coordination between management and crews.
- Answer phones, respond to emails, and handle client requests professionally.
- Bookkeeping & Financial Support
- Prepare and send invoices, track payments, and reconcile accounts.
- Assist with payroll preparation and expense tracking.
- HR & Compliance
- Support onboarding and employee file management.
- Assist with HR documentation and recordkeeping.
- Ensure company compliance with state regulations and reporting requirements.
- CRM & System Management
- Use and maintain Jobber, Real Green, and other CRM systems for scheduling, invoicing, and client records.
- Keep records accurate, updated, and properly synced.
- Administrative Support
- Maintain an organized office environment.
- Provide reports, documents, and operational support to management.
Qualifications
- Exceptional organizational skills — must be able to prioritize and manage multiple tasks.
- Calm under pressure — able to handle fast-paced and sometimes stressful situations with professionalism.
- Quick learner — willing to learn industry-specific systems and processes.
- Experience with CRMs (Jobber, Real Green, or similar) is strongly preferred.
- Familiarity with bookkeeping and payroll (QuickBooks or similar is a plus).
- Strong communication skills, written and verbal.
- Proficiency in Microsoft Office and/or Google Workspace.
- Previous experience in a small business, service-based, construction, or landscaping environment preferred.
What We Offer
- Competitive pay based on experience.
- Full-time position with growth opportunities.
- A small-business environment where your role is essential and valued.
Schedule
- Full-time, Monday–Friday.
- Flexibility may be required during seasonal peaks.
How to Apply
Submit your resume directly through Indeed. Applications are being reviewed immediately — we are looking to hire right away.
Job Type: Full-time
Pay: $18.00 - $23.00 per hour
Benefits:
- Dental insurance
- Flexible schedule
- Health insurance
- Paid time off
Application Question(s):
- Do you have experience using Workwave's Real Green CRM system?
Education:
- Associate (Required)
License/Certification:
- Driver's License (Required)
Shift availability:
- Day Shift (Required)
Work Location: In person
Salary : $18 - $23