Stores Clerk

Position:

Stores Clerk

Primary Report to:

Stores Superintendent

Primary Supervision of:

None

Required Qualification:

High School Diploma or equivalent experience and 5 years manufacturing clerical experience.

Responsibilities / Key Activities

Primary Responsibilities

• Understand and adhere to all company policies, procedures, and safe work practices.
• Maintain Stores standards and ensure a safe, clean, and organized work environment.
• Maintain the Stores inventory management system by creating new material records, updating existing records, and removing obsolete materials as required.
• Ensure inventory and material master data accuracy within the Stores system.
• Process and maintain Stores documentation related to receiving, shipping, issues, returns, transfers, and inventory adjustments.
• Monitor inventory accuracy through cycle counts, physical inventories, reconciliations, and discrepancy investigations.
• Assist with inventory adjustments and ensure all supporting documentation is completed and maintained accurately.
• Participate in annual inventory counts and ongoing cycle count programs.
• Generate and review daily MRP requirements and place orders for approved Stores stock materials to support maintenance and operational needs.
• Work closely with Procurement, Accounting, Receiving personnel, and vendors to resolve purchase order discrepancies, receiving holds, invoice discrepancies, and three-way matching issues.
• Respond promptly to inquiries from Accounting, Procurement, Operations, and suppliers to minimize delays in purchasing, receiving, and payment processing.
• Contact vendors as necessary to resolve receiving discrepancies, missing documentation, late deliveries, and purchase order issues.
• Expedite open purchase orders and provide status updates on critical materials.
• Scan and electronically file packing slips, receiving records, and supporting documentation to maintain audit-ready records.
• Assist with fuel inventory tracking and environmental reporting requirements.
• Coordinate activities with the Stores Superintendent to ensure efficient Stores operations and support maintenance and production objectives.
• Provide backup support for Stores procurement activities as required.
• Act as backup for the Stores Superintendent during absences, including coordinating daily priorities, addressing inventory and purchasing issues, and supporting operational needs.
• Maintain confidentiality of company information.
• Participate in continuous improvement initiatives within Stores and Supply Chain operations.
• Perform other duties as assigned.

Material Handling Responsibilities

• Provide short-term backup support for Stores Material personnel as directed by the Stores Superintendent.
• Operate forklifts and other material handling equipment in accordance with company procedures and safe work practices.
• Receive, inspect, store, issue, and deliver materials while ensuring inventory accuracy and proper handling.
• Understand product identification requirements and ensure materials are handled and stored in a damage-free manner.
• Follow established loading, unloading, shipping, receiving, trailer preparation, and material handling procedures.
• Assist with annual inventories, cycle counts, material storage audits, and material location verification activities.
• Ensure materials are properly identified, stored, and maintained in designated locations.
• Maintain housekeeping in assigned work areas to a safe and professional standard.