Human Resources Generalist/Training Coordinator

PHILOSOPHIES THAT GOVERN THIS JOB

• We are client focused
• We pursue the capabilities of each individual
• We teach appropriate choice and independence
• We provide an atmosphere free of discrimination, abuse and neglect
• We treat individuals with dignity and respect
• We promote an atmosphere of learning for all

GENERAL JOB DUTIES

• Recruit, hire, onboard and retain employees.
• Provide a positive and welcoming environment for all employees.
• Maintain personnel files for current and past employees.
• Oversee the coordination of all staff training as it relates to DHS requirements.
• Train staff on the software necessary to complete time and attendance, FMLA reporting, and program documentation.

ESSENTIAL JOB DUTIES

• Participate in developing HR’s goals, objectives, and philosophy.
• Suggest policies and practices to recruit and retain the best employees and help find ways for current employees to succeed at the company.
• Coordinate and participate in the employment process:
• • Maintains all employment requisitions and posts job openings in compliance with the Union contract.
  • Generates communication to applicants.
  • Participates in recruitment for exempt and non-exempt positions; conducts pre-screening of resumes and applications before forwarding for review.
  • Assists applicants with necessary pre-employment paperwork such as drug screen and background check authorization & release forms. Submits on time, pre-employment checks as necessary.
• Oversee New Employee Orientation program including scheduling dates and locations, coordination of services (food, technology, etc.), making adjustments to NEO schedule as needed, and presenting information.
• Responsible for completion of all training activities:

o Prepare and distribute a monthly training calendar.

o Coordinate the training classes and evaluation of instructors.

o Provide feedback to management on training completions and effectiveness.

o Submit required forms for reimbursement in an accurate and timely manner to IDHS.

o Maintain training records.

o Coordinate off-site training.

o Ensure staff complete all required training to comply with regulatory agencies.

o Instruct classes and assist in developing new classes as needed.

• Participate in OJTs with management and professional staff.
• Complete background checks on clients as required.
• Coordinates all payroll and job status changes and communicates changes to appropriate personnel.
  • Input all employee and wage information into the agency’s computer program and monitor inputted data for accuracy.
  • Provide the finance department documentation on changes made to all employees and wage information via staff master.
• Compile and maintain information on employee eligibility for:
  • Benefit Eligibility
  • Longevity/Anniversary
• Provide reference check material in accordance with agency policy.
• Serve as the HR Representative on the Training Committee.
• Organize feedback meeting for the Executive Director and VPs.
• Ability to work in a constant state of alertness and in a safe manner.

QUALIFICATIONS

• Bachelor's degree required.
• 5 years Human Resources experience, preferred.
• Healthcare or Social Services experience strongly preferred.
• Must be able to articulately communicate in-depth knowledge of business concepts.
• Ability to get along with and communicate well with diverse personalities, education levels and backgrounds.
• Maintain confidentiality.
• Tactful, mature, sound judgement.
• Superior communication skills - verbal and written.
• Participative management style.
• Advocate of team concept.
• Comfortable performing multi-faceted projects in conjunction with day-to-day activities.
• Resourceful and well organized.
• Service oriented, but persuasive and assertive.
• Must demonstrate excellent verbal and written ability to communicate and present in person, in writing, and on the telephone effectively with both large and small groups in English.
• Must have ability to pay close attention to detail and multi-task.
• Proficient skills using Word, Excel, Outlook and using various computer programs.
• Must be able to generate a warm, friendly and caring manner on first impression.
• Comprehensive understanding of the English language; must be able to read, write and communicate in English.

PHYSICAL DEMANDS

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, push, pull or otherwise move objects, including the human body. Sedentary Work involves sitting most of the time. Must be able to finger, grasp, talk and hear. Visual requirements include preparing and analyzing data and figures, computer terminal, extensive reading, or visual inspection. The worker is subject to inside environment conditions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This position is Monday through Friday during normal business hours.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.