Inventory Production Liaison

Description

POSITION:

The Inventory-to-Production Liaison serves as the critical link between inventory control and production teams. This role ensures that materials, components, and supplies are accurately tracked, efficiently transferred, and readily available to meet production schedules. The liaison monitors stock levels with the inventory team, reconciles any shortages brought to the floor, and communicates daily with purchasing, logistics, and manufacturing personnel to maintain seamless operational flow.

Key Responsibilities

Inventory Coordination

• Collaborate with production managers to schedule and prioritize material availability for each product line.
• Maintain real-time awareness of inventory levels for all materials required in production with a 4 week look ahead.
• Track incoming and outgoing inventory transactions to ensure accuracy in ERP system.
• Collaborate with warehouse and logistics teams to prioritize materials for upcoming production needs.
• Monitor stock for shortages, overages, and communicate adjustments proactively.
• Manage material staging for production—ensure kits are complete and available before job start
  
  

Production Support

• Coordinate the timely delivery of materials to the production floor.
• Communicate material availability to production planners and supervisors to avoid downtime.
• Assist in scheduling production runs based on current inventory and lead times.
• Provide real-time updates on production material status and report potential bottlenecks.
• Verify assembly “Kits” for accuracy and completeness prior to releasing kits to production.
  
  

Data & Process Management

• Enter and reconcile data within inventory and production management systems.
• Conduct regular cycle counts and participate in full inventory audits.
• Identify process inefficiencies between inventory and production and recommend improvements.
• Generate reports for management summarizing inventory movement, shortages, and usage rates.
• Investigate and resolve discrepancies in stock counts, BOM consumption, or part tracking.
  
  

Cross-Department Collaboration

• Act as a liaison among purchasing, warehouse, and production departments to ensure clear communication and smooth handoffs.
• Support procurement efforts by notifying buyers of material needs or low stock.
• Communicate with quality assurance to ensure materials meet specifications before release to production.
  
  

Performance Indicators

• On-time availability of materials for production.
• Reduction in material shortages or overstock.
• Accuracy of inventory records vs. physical counts.
• Communication effectiveness between departments.
• Contribution to process improvement initiatives