Attendance Clerk

Position: Attendance Clerk

Campus: Kranz Junior High School

Wage/Salary Status: Nonexempt

Immediate Supervisor(s): Assistant Principal/Campus Principal

Pay Grade: Per Compensation Manual 

Days Employed: Per Compensation Manual

POSITION SUMMARY:

• Facilitate the efficient operation of the Assistant Principal’s office
• Provide clerical services to the administrators and other staff members
• Assist parents, students, and faculty regarding student attendance

QUALIFICATIONS:

Education:

• High School diploma or GED

Special Knowledge/Skills:

• Have thirty (30) semester hours of college credit with some business orientation or equivalent business school training or
• Five years of general clerical/secretarial experience or
• Three years of experience as an Educational Secretary
• Office management skills
• Advanced computer skills
• Effective interpersonal skills
• Knowledge of accounting procedures
• Ability to work congenially with school administrators, instructional personnel, support staff members, and others

PRIMARY RESPONSIBILITIES: These statements are intended to describe the significant purpose and responsibilities assigned to this job and are not intended to represent an exhaustive list of all responsibilities, duties, and skills required.

Attendance:

• Monitor student attendance, keep records of individual student attendance, make daily attendance calls and oversee daily student check-in and check-out procedures
• Assist parents, students, and faculty regarding student attendance
• Process absence notes, print and distribute attendance letters and report all attendance problems to the designated administrator
• Collect and enter student attendance into the student information system and verify accuracy according to established procedures
• Maintain a working knowledge of current PEIMS requirements and rules
• Attend any/all meetings as they pertain to student services software and/or PEIMS
• Support campus staff in the use of the student information system
• Maintain confidentiality
• Assist the campus administrator in the needs of running the business of the school and perform any duties as assigned by the campus administrator

Other Responsibilities:

• Promote good public relations by assisting students, teachers, and parents
• Schedule meetings and appointments for the administrative staff
• Originate, draft, distribute, and file documents that are essential to the operation of the office
• Maintain accurate files 
• Assist in report preparation
• Receive incoming calls, take reliable messages, and route to appropriate staff
• Greet visitors, determine their needs, and direct them to the proper person or office
• Facilitate and oversee daily office operations
• Assist the school receptionist with receiving incoming calls, take reliable messages, and route to appropriate staff
• Perform other duties as assigned by campus administration

EQUIPMENT USED:

• Computer, printer, modem, copier, fax machine

WORKING CONDITIONS: Mental Demands/Physical Demands/Environmental Factors:

• Regularly required to stand, walk, sit, climb and talk or hear
• Expected to reach with hands and arms
• Ability to perform a variety of duties concurrently
• Ability to maintain control in stressful situations
• Small office environment and frequent interruptions