Job Summary

Assist the Director with all the essential job duties for Materials Management by ensuring that supplies are ordered and received. Deliver supplies and maintain the Central Supply Department in a clean, organized, and functional condition. Assist other department personnel as necessary. Receive and distribute supplies throughout the organization.

Essential Functions

• Promotes the mission, vision, and values of the organization.
• Perform cycle counting and inventory.
• Unpack and check supplies upon receipt and reports discrepancies in orders to the designated    department that ordered the supplies.
• Pack supplies which need to be returned or sent out. Ensures that return labels are correct.
• Retrieve requisitions from the Materials Management electronic supply system, fills in the         order, and delivers to the requesting department.
• Determine if inventory quantities are sufficient, notifies department to order more     materials when necessary.
• Respond to customer and supplier inquiries about order status, changes, or cancellations.
• Contact suppliers in order to get a status on orders, delivery/confirmation times, or to notify     them of problems with the delivery; i.e. short order, incorrect items, damaged items. • Review requisition orders in order to verify accuracy, terminology, and specifications.
• Take inventory of and rotates stocked items daily to ensure that supplies are not expired;     removes expired items out of inventory.
• Assist with placing orders and maintains inventory of supplies and fill requests as needed
• Assist with validating invoices that come in have the correct purchase order and GL# then    forward to Accounts Payable as needed.
• Maintain approachable customer service attitude
• Assist maintenance team as needed

Non-Essential Functions

• Perform other duties as assigned

Professional Requirements

• Adhere to dress code, appearance is neat and clean.
• Complete annual education requirements.
• Maintains standards of professional society procedures and ethical behavior.
• Maintain patient confidentiality at all times.
• Report to work on time and as scheduled.
• Wear identification while on duty.
• Participate in performance improvement and continuous quality improvement activities.
• Attend committee, departmental and management meetings as appropriate.
• Ensure compliance with policies and procedures regarding department operations, fire, safety,     and infection control.
• Must be safety conscious while using equipment and use proper personal protective equipment.
• Maintain regulatory requirements, including all state, federal and local regulations.
• Represent the organization in a positive and professional manner at all times.
• Comply with all organizational policies and standards regarding ethical business practices.
• Communicate the mission, ethics and goals of the organization.

Qualifications

• High school diploma or equivalent.
• A minimum of 2 years’ experience in purchasing preferably in a hospital setting • Ability to read, write and communicate in the English language.
• Computer experience to include the use of an Electronic Inventory System    Knowledge, Skills, and Abilities
• Knowledge of principles and processes for providing customer and personal services. This      includes customer needs assessment, meeting quality standards for services, and evaluation of     customer satisfaction.
• Strong organizational and interpersonal skills
• Basic mathematical skills
• Ability to determine appropriate course of action in more complex situations
• Ability to work independently, exercise creativity, be attentive to detail, and maintain a positive     attitude
• Ability to manage multiple and simultaneous responsibilities and to prioritize scheduling of     work
• Ability to maintain confidentiality of all medical, financial, and legal information
• Ability to complete work assignments accurately and in a timely manner
• Ability to communicate effectively, both orally and in writing
• Ability to handle difficult situations involving patients, physicians, or others in a professional     manner
• Ability to lift heavy objects with assistance when needed and do physical labor for long periods     of time.
• Ability to manage own time in an efficient and productive manner
• Ability to understand written sentences and paragraphs in work related documents

Physical Requirements and Environmental Conditions

• Work irregular hours including after hours as needed
• Work in varying degrees of temperature (headed or air conditioned)
• Work under stressful conditions
• Physically demanding, high-stress environment
• Exposure to blood and body fluids, communicable diseases, chemicals, radiation, and repetitive     motions
• Pushing and pulling heavy objects
• Full range of body motion including handling and lifting objects • Manual and finger dexterity
• Hand and eye coordination
• Standing and walking for extensive periods of time
• Lifting and carrying items weighing up to 50 lbs
• Corrected vision and hearing to within normal range

May be required to work in confined spaces, on ladders, and in adverse weather conditions.

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