Executive Assistant

Koya is always looking for curious and passionate individuals who want to join a fast-paced team for a career in transforming venous and lymphatic care through innovative people-centric technologies that improve lives and empower self-care. Koya values integrity, humility, hard-work, camaraderie, and fun. We offer a base bonus compensation package, and a competitive benefits program.

About Koya Medical

Koya Medical, a privately held company founded in 2018, is a transformative healthcare company developing breakthrough treatments for venous diseases and lymphedema to enable joint contractions, patient mobility, and personalized care that is unavailable with traditional compression therapy. Koya is always looking for curious and passionate individuals who want to join a fast-paced team for a career in transforming venous and lymphatic care through innovative people-centric technologies that improve lives and empower self-care. Koya values integrity, humility, hard-work, camaraderie, and fun. We offer a base bonus compensation package, and a competitive benefits program.

Description

Job Summary

Koya Medical has an immediate need for a full time a highly skilled and experienced Executive Assistant who will play a pivotal role in supporting a high-growth, fast-paced organization in the early commercialization phase. This position will report to the Director of Human Resources. The role is full time, exempt and will be hybrid located in Dallas, TX.

Essential Duties And Responsibilities

The essential functions include, but are not limited to the following:

• Maintains executive’s appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Conserves executive’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating communications.
• Coordinates quarterly board of directors’ meetings and helps to organize team meetings and travel (e.g., National Sales Meeting)
• Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.
• Maintains confidence and protects operations by keeping information highly confidential.
• Coordinates distribution of mail physically and electronically.
• Maintains office supplies inventory; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.
• Manages office cleaning service and serves as the primary point of contact with the landlord.
• Ensures operation of office equipment by completing preventive maintenance requirements; following manufacturer’s instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.
• Contributes to team effort by accomplishing related results as needed.
  
  

Minimum Qualifications

Education, Experience and Training

• Bachelor’s degree preferred, but not required
• Three to five years of administrative experience
• Three to five years of executive assistant experience
• Experience managing multiple calendars
• Experience booking travel
  
  

Knowledge, Skills And Abilities

• Written and verbal communication skills
• Reporting skills
• Supply management
• Scheduling
• Computer software skills
• Organization skills
• Time management skills
• Presentation skills
• Office equipment maintenance
• Travel logistics
  
  

Core Competencies

Continuous Improvement, Problem Solving, Service Focus, Collaboration & Team, Communication, Change Agility, Mission & Vision Focus, Stewardship

Tools and Technology

G Suite, Microsoft Office Suite, Adobe, Salesforce CRM, etc.

Physical Functions And Work Environment

The physical functions described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers; handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit; and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.

Note

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any Koya manager authorized to provide instruction or assign work. Duties, responsibilities, and activities may change at any time with or without notice.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an “at will” relationship.

Koya Medical, Inc. is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.

Salary

$60,000 - $65,000 per year