Legal Assistant - Litigation

Kovitz Shifrin Nesbit is growing! A well-established and leading law firm specializing in the representation of condominium and homeowner associations is seeking an experienced, full-time Legal Assistant, in our Lincolnshire, IL office. The Legal Assistant will be responsible for providing administrative support to the legal team. The ideal candidate has a strong work ethic, shows close attention to detail, exceptional problem-solving skills, and is comfortable working in a fast-paced environment.

The starting hourly rate for this non-exempt position is $30.77, contingent up level of experience. KSN offers a full benefits package including medical, dental, vision, short and long-term disability, basic life/AD & D coverage, voluntary life insurance, critical illness, accident, hospital, and a retirement plan for those who are eligible.

The schedule for this position is Monday through Friday, 9:00am to 5:00pm, and it follows a 35-hour workweek. The position requires a minimum of 60-90 days of in-office training. After successfully completing this period, the role will transition to a hybrid schedule. The schedule will be determined by the manager once training is completed. The requirement will be discussed more during the interview process.

To be considered for this position, you MUST apply at:

https://recruiting.paylocity.com/recruiting/jobs/Apply/237482/Kovitz-Shifrin-Nesbit/Legal-Assitant-Litigation

Duties/Responsibilities

· Draft engagement and introductory letters for new litigation matters.

· Coordinate the intake and setup of new litigation matters by reviewing Litigation Approval Forms for completeness, obtaining required documentation, and ensuring timely matter creation.

· Assign BOC/BCV Litigation Approvals to the appropriate attorney and monitor assignments for timely processing.

· Open and maintain litigation matters in Vision, ensuring all matter information, attorney assignments, and paralegal assignments are entered accurately.

· Maintain accurate matter information, electronic files, and physical files in accordance with department procedures.

· Schedule Zoom and other virtual meetings, reserve conference rooms, coordinate calendars, and manage related meeting logistics.

· Coordinate with attorneys, paralegals, clients, opposing counsel, courts, process servers, and other third parties as needed.

· Assist with the filing, service, routing, and distribution of pleadings, motions, notices, subpoenas, court correspondence, and other litigation-related documents.

· Process and distribute incoming mail, checks, and legal documents, and prepare outgoing mail and shipments, including USPS, FedEx, and other courier services.

· Assist with docketing and calendaring court dates, hearings, deadlines, and other important litigation events.

· Prepare, organize, and distribute materials for meetings, hearings, depositions, and other litigation proceedings.

· Provide administrative support to attorneys and paralegals on active litigation matters.

· Track checks and other payments received by the Litigation Department and ensure they are processed in accordance with department procedures.

· Perform other duties as assigned.

Qualifications

· Previous experience in a law firm or legal environment preferred.

· Experience supporting attorneys in a litigation practice preferred.

· Working knowledge of legal terminology, court procedures, and the litigation process preferred.

· Strong organizational, time management, and prioritization skills, with the ability to manage multiple assignments and meet deadlines in a fast-paced environment.

· Excellent attention to detail, accuracy, and proofreading skills.

· Strong written and verbal communication skills.

· Ability to maintain confidentiality and exercise discretion when handling sensitive information.

· Ability to work independently while collaborating effectively with attorneys, paralegals, and other team members.

· Proficiency in Microsoft Office Suite.

· Experience with legal software and case management systems, such as iManage, Juris Suite, Vision, LexisNexis, and PACER preferred.

DISCLAIMERS:

Equal Employment Opportunity

KSN is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity, marital status, military/veteran status, or any other status protected by applicable federal, state, or local law, including the laws of Illinois, Florida, and Indiana.

Reasonable Accommodation

KSN is committed to complying with the Americans with Disabilities Act (ADA), the ADA Amendments Act, and applicable state disability laws. Applicants or employees who require a reasonable accommodation to perform the essential functions of this position, or to participate in the application process, should contact Human Resources to initiate the interactive accommodation process.

Employment Eligibility

All employees must be legally authorized to work in the United States. KSN participates in E-Verify to confirm the employment eligibility of individuals hired by the firm, as required by federal law.

At-Will Employment

This job description is not a contract of employment and does not guarantee employment for any specific duration. Employment with KSN is at-will: either the employee or the Firm may terminate the employment relationship at any time, for any reason not prohibited by law, with or without notice. This document does not create express or implied contractual rights and may be modified at the Firm's discretion without prior notice.

Job Type: Full-time

Pay: From $30.77 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Vision insurance

Experience:

• Microsoft Office: 1 year (Required)
• Legal Assistant or related: 3 years (Required)

Ability to Relocate:

• Lincolnshire, IL 60069: Relocate before starting work (Required)

Work Location: Hybrid remote in Lincolnshire, IL 60069

Salary : $31