Purchasing Coordinator

Koss Plumbing & Heating is an established plumbing and heating company serving residential and commercial customers throughout Cape Cod. Our work includes plumbing and heating installation and service, new construction, remodeling projects, gas piping, water heating systems, radiant heating, and related mechanical services.

As our project and service needs continue to grow, we are seeking a dependable, organized, and detail-oriented Purchasing Coordinator to support purchasing, material coordination, vendor communication, and day-to-day operations.

Position Overview

The Purchasing Coordinator helps ensure technicians and project teams have the materials, equipment, and supplies they need to complete work efficiently and on schedule.

This position is responsible for assisting with purchase orders, obtaining pricing and availability, coordinating with suppliers, tracking deliveries, maintaining purchasing records, and supporting material planning for active and upcoming jobs.

The ideal candidate is organized, dependable, comfortable communicating with vendors, and able to manage multiple orders and priorities. Previous purchasing or construction experience is helpful but not required; training will be provided for the right candidate.

Key Responsibilities

• Coordinate purchasing of plumbing, heating, and project-related materials and supplies
• Prepare and process purchase orders accurately and in a timely manner
• Review material requests and confirm quantities, specifications, and required dates
• Request pricing, availability, and lead-time information from suppliers
• Communicate with vendors regarding orders, deliveries, backorders, substitutions, and product availability
• Track open purchase orders from placement through delivery
• Follow up on delayed, incomplete, or incorrect orders
• Coordinate material needs with technicians, project teams, and management
• Help ensure materials are available for scheduled service calls and installation projects
• Assist with ordering piping, fittings, valves, fixtures, water-heating components, heating equipment, and other commonly required materials
• Maintain accurate vendor information, order confirmations, receipts, invoices, and purchasing records
• Compare pricing and purchasing options when requested
• Verify received materials against purchase orders and report discrepancies
• Assist with resolving damaged, missing, or incorrect shipments
• Monitor frequently used materials and help identify replenishment needs
• Support inventory organization and basic material counts
• Assist with special-order and project-specific materials
• Maintain organized electronic and physical purchasing documentation
• Communicate material shortages or extended lead times that may affect project schedules
• Build professional working relationships with suppliers and vendor representatives
• Support purchasing, inventory, and general operational activities as needed

Qualifications

• High school diploma or equivalent required
• Previous experience in purchasing, procurement support, inventory, plumbing, HVAC, construction, or administrative coordination is preferred but not required
• Strong organizational skills and attention to detail
• Ability to manage multiple orders, requests, and deadlines
• Strong written and verbal communication skills
• Comfortable communicating professionally with vendors and internal team members
• Basic computer skills, including email, spreadsheets, and digital documentation
• Ability to review quantities, pricing, and order information accurately
• Strong follow-through and problem-solving skills
• Ability to adapt to changing project and service priorities
• Familiarity with plumbing or heating materials is helpful but not required
• Willingness to learn products, suppliers, and company purchasing procedures
• Ability to work independently while contributing to a team environment

What We Offer

• Competitive compensation
• Full-time employment opportunity
• On-the-job training and support
• Professional and team-oriented work environment
• Hands-on experience with purchasing and construction operations
• Opportunities to develop procurement, inventory, and vendor-management skills
• Exposure to residential and commercial plumbing and heating projects
• Opportunities for professional growth and additional responsibilities

Why Join Koss Plumbing & Heating?

Every successful plumbing and heating project depends on having the correct materials available when they are needed. As a Purchasing Coordinator, you will play an important role in keeping projects and service work organized by coordinating suppliers, tracking orders, maintaining purchasing information, and supporting material availability.

This position offers practical experience across purchasing, vendor coordination, inventory, construction materials, and project support in an established plumbing and heating business.

If you are organized, reliable, detail-oriented, and enjoy coordinating materials and working with vendors, we encourage you to apply for the Purchasing Coordinator position with Koss Plumbing & Heating.

Pay: $20.50 - $24.30 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Profit sharing
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $21 - $24