What are the responsibilities and job description for the Legal Assistant position at Kosmos?
We are a premier, fast-growing law firm located in beautiful La Jolla, California, seeking a motivated and detail-oriented Legal Assistant to join our dynamic team. This position is ideal for individuals who are passionate about supporting legal professionals and want to work in a collaborative, fast-paced environment. You will play a crucial role by providing top-tier administrative support, managing court calendars, and maintaining seamless client communication.Key Responsibilities
- Case Management: Maintain, organize, and categorize physical and digital case files to ensure absolute accessibility.
- Docketing & Calendaring: Manage litigation calendars, track pleading deadlines, and schedule client meetings or court appearances.
- Document Preparation: Prepare, proofread, and format initial drafts of legal shells, pleadings, and correspondence.
- Court E-Filing: Handle electronic filings (e-filings) in California state and federal courts using systems like OneLegal or Nationwide.
- Client Communication: Serve as a professional first point of contact for clients, opposing counsel, and court personnel.
- Administrative Support: Assist with legal billing entry, processing vendor invoices, and sorting daily mail.
Qualifications & Skills
- Experience: Minimum of 2–3 years of experience working as a legal assistant or secretary within a law firm.
- Technical Proficiency: Hands-on experience with Microsoft Office (Word, Outlook), legal billing software, and docketing tools (e.g., Law Toolbox).
- Communication: Exceptional verbal and written communication skills with a strong customer-service mindset.
- Organization: Superior attention to detail, strong time-management skills, and the ability to manage multiple competing deadlines.
- Discretion: Strict commitment to upholding client confidentiality and data security protocols at all times.