Childcare Office Manager

Summary

Do you love working with children but find yourself draw to the business side of the field? Do you have strong office management skills with the ability to juggle multiple priorities? Join our small childcare center and find yourself working in a fun and meaningful position with a supportive team.

This Office Manager role allows you to have the best of both worlds by working with children and gaining job satisfaction through growing enrollment, communicating with parents, and organizing office responsibilities. As an Office Manager you will work with the Director, teachers, and families to provide a home away from home for children in our care.

Duties

• Ensure the safety and supervision of children ages 3 Years – 10 years.
• Ensure that all staff members understand the objectives and expectations within each classroom.
• Assist the Center Director with adherence to childcare licensing requirements as well as internal policies of the company.
• Understand, manage, and track expenses, revenue, and goals for annual budgeting, and billing.
• Substituting as Center Director in the event of their absence.
• Review staffing needs, scheduling, and classroom assignments.
• Establish and maintain effective communication with children, parents and staff.

• You may supervise support staff and be asked to step into a classroom.

• Orders and purchases teaching materials including toys, books, educational aids, cleaning supplies, food, and first aid supplies.
• Maintain staff-to-child ratios in all classrooms.
• Perform general office duties daily including reading mail and email, making and receiving phone calls, filing documents, managing database systems, and overseeing all office activities.
• Greet parents and visitors, answer questions, arrange meetings, lead tours, and perform other daily customer service tasks.
• Ensure all required paperwork for children, staff, and licensing are obtained and organized in a timely manner in accordance to state licensing regulations (including required emergency plans and drills.)

Requirements

• Office or Administrative experience
• Ability to work within regular operating hours
• Must meet state criteria for child care employment

• Computer proficiency including email, data entry, social media, Microsoft Office, and childcare management software.

• Must possess exceptional interpersonal skills with children and adults alike.

• Must demonstrate excellent verbal and written communications skills in order to communicate with parents, staff, and children.
• Must be organized and have a strong business sense.
• Must have an appropriate code of ethics for working with young children.
• Must be flexible and able to react appropriately to changing circumstances.
• Must have strong administrative and time management skills.
• Must possess excellent customer service.
• Must be professional and provide a public face for the childcare facility.

• At least 18 years of age and a high school diploma/GED required.

• Self-motivated with ability to problem solve and make decisions independently

Nice To Haves

• 2 years of childcare or teaching experience preferred
• Knowledge of Brightwheel Child Care Software

Benefits

Full or Part Time Available