Office Administrative Assistant

Job Summary

Keep daily office operations organized, responsive, and moving forward as an Office Administrative Assistant. You’ll support church staff, including pastor and elders, and community members by managing typical front-desk activity, coordinating schedules, maintaining records, and handling administrative tasks for ministries of the church. This role suits someone with strong organizational skills, clear communication, experience managing office inventory, and confidence using office technology.

Duties

Sunday Service Support:

• Record weekly online and in-person attendance using database management system
• Gather, record and distribute completed pew cards to appropriate ministry
• Collaborate with Communications and ministry leaders to update the weekly bulletin
• Assist ministry directors and lay leaders with administrative support for volunteer management with attendance record and communication

Your impact: Reliable records and timely communication help colleagues stay organized and community member receive responsive support.

Office Administration and Ministry Support:

• Moderate weekly staff meetings, record meeting details and distribute pertinent information to ministries
• Manage office and church supplies inventory
• Coordinate communication of building/facility issues with deacons and property management
• Assist Pastor and ED in calendar management
• Maintain accurate records and support routine bookkeeping tasks using software for charge cards and expense coding, following established procedures.
• Utilize Project Management Tool for coordination of church events and ministries
• Support Pathway Coordinator and Director of Family Life positions in coordinating Koinonia events and services
• Assist ministries such as Hospitality, Shepherding Team, Volunteers groups with forms and contacts through Planning Center and Mail Chimp
• Liaison with appropriate committees for planning and execution of special events with congregation and community engagement

Qualifications

• Office, clerical, and administrative experience is preferred; executive assistant experience is a plus.
• Demonstrated computer skills, computer literacy, and technical proficiency with Google Office, spreadsheets, word processing, and data entry.
• Strong organizational skills, time management, attention to detail, and the ability to prioritize tasks.

Skills, Abilities and Attributes

• Excels in a fast-paced environment and delivering on weekly deadlines
• Independently motivated in daily activities with integrity and professionalism
• Relational outlook to engaging with others
• Exercises exceptional judgment in dealing with sensitive and personal issues demonstrating respect for all, but especially for the most vulnerable and marginalized in the ministry
• Enjoys serving and learning from diverse populations
• Communicates effectively both verbally and in writing

Required to complete national and state background check and Child Protection Training

Valid Driver's License with dependable and operable vehicle or dependable access to transportation

ABOUT KOINONIA: Koinonia seeks to be a place to be loved by Jesus Christ and His people, a place to believe in His promises, and a place to become more like Him. Our transformation as a family leads us to join Him in his ongoing work of mercy and justice in our neighborhoods, our city, and our world.

POSITION PURPOSE: Provide administrative support to Koinonia staff with the planning and execution of ministries’ goals and objectives as well as assist Koinonia pastors and ministry directors in their efforts to serve the congregation and community.