Operations & Financial Administrator (Full-Time or Part-Time Available)

Location: Thomaston, GA (On-site)
Position Type: Open to Full-Time OR Part-Time (Please state your preference when applying)
Compensation: $25.00 – $32.00 per hour (Based strictly on experience, clean-up capability, and systems expertise)
Full-Time Benefits Include: 4-Day Work Week | 401(k) with Company Match via Ubiquity | Profit Sharing | Paid Time Off (PTO) | Paid HolidaysAbout the RoleWe are a growing, high-volume golf cart parts and accessories company looking for an organized, sharp, and highly autonomous Operations & Financial Administrator to take total ownership of our back-end logistics, accounts payable, employee administration, and customer service standards.Critical Note to Applicants: We are business owners and logistics experts, not accountants. Our books currently need significant structural catch-up, reconciliation, and repair work. We are seeking a fearless, highly experienced, self-managed financial professional who can confidently step in on Day 1, assess the current state of our data, and methodically lead the clean-up and reorganization process. You will not be micromanaged; you will be expected to establish and run your daily workflows completely independently.We have the work volume to support a great full-time career (with a highly desirable 4-day work week), but for the right overqualified candidate, we are also open to a flexible part-time schedule (15-25 hours/week). You will work closely with our existing on-site Inventory & Support Specialist, handling the logistical and digital management of our systems while they assist with day-to-day physical stock and sales support.Key Responsibilities

• Financial Clean-up & Accounting Oversight: Methodically audit, clean up, and reconcile our historical accounts payable and financial data. Establish clean, accurate, and repeatable accounting workflows moving forward.
• Accounts Payable & Bill Management: Independently oversee vendor invoices, reconcile statements, track cash flow timing, and ensure all business bills are paid accurately and perfectly on time.
• Inventory System Management: Own the data inside our inventory system (Lightspeed). Generate and manage Purchase Orders (POs), track shipments/freight from international vendors, and systematically "receive" inventory into the system once delivered.
• Payroll & Employee Administration: Manage employee hours, track time-off requests, and process regular payroll accurately inside our payroll platform (Gusto). Assist with onboarding paperwork for new hires and maintain organized, confidential employee records.
• Logistics & Document Control: Cross-reference POs, physical packing slips, and vendor invoices to ensure pricing and quantities match perfectly before payments are released.
• Customer Service Leadership: Evaluate our current customer service workflows, identify areas for improvement, and implement strategies to deliver an elite, high-touch service experience to our parts clients.

Qualifications & Skills Required

• High Level of Autonomy & Problem Solving (Required): A proven track record of stepping into unorganized financial environments and successfully cleaning up historical books without needing hand-holding or constant oversight.
• Full-Charge Bookkeeping/AP Expertise: Advanced, independent understanding of accounts payable processes, financial reconciliation, ledger repair, and document matching.
• Inventory System Experience: Proven experience managing inventory, POs, and supply chains within an ERP, POS, or dedicated inventory management system (e.g., QuickBooks Enterprise, Lightspeed, Fishbowl, NetSuite, Shopify, or similar). Direct Lightspeed experience is a plus, but not required—a systems-savvy person can easily adapt.
• Payroll System Exposure: Experience processing payroll or managing employee hours in software like Gusto, QuickBooks Payroll, ADP, or similar. Must respect strict data privacy.
• International Logistics Exposure: Comfortable tracking freight, communicating with global vendors, and monitoring international shipments through the shipping/customs pipeline.
• Meticulous Detail-Orientation: A personality that thrives on accuracy, organization, data integrity, and double-checking numbers.

Benefits & Perks (For Full-Time Employees)We look after our team. Full-time team members unlock our premium benefits package:

• 4-Day Work Week: Enjoy a highly desirable 4-day work schedule for excellent work-life balance.
• Retirement Security: 401(k) plan with a company matching program and profit-sharing options administered via Ubiquity.
• Paid Time Off (PTO): Earn up to 80 hours of PTO at 1 year of service (with 40 hours accessible at 6 months).
• Paid Holidays: Approximately 7 paid holidays per year.

Pay: $50,811.85 - $61,192.77 per year

Benefits:

• 401(k)
• 401(k) matching
• Paid time off
• Retirement plan

Work Location: Hybrid remote in Thomaston, GA 30286

Salary : $50,812 - $61,193