What are the responsibilities and job description for the Accounting Assistant/Deal Processor position at Knudtsen Chevrolet Co.?
Knudtsen Auto Group is seeking an Accounting Assistant/Deal Processor to join the Knudtsen team. Knudtsen is a family-owned and operated company that provides the community with new and used cars, a full-service body shop and service department, as well as Genuine Mazda, Lincoln and GM Parts. At Knudtsen, we strive to be a team and truly value our relationships with each other, our customers, and the community.
Applicants should want to continue their own professional development and have the desire to be an integral part of a team. If this sounds like you, come join our family for a rewarding opportunity in administration!
Why Knudtsen?
At Knudtsen, we are committed to our employees, customers, and the community in which we live, work, and play. We love supporting and attending local events and encourage our employees to get involved as well! Additionally, we have some great benefits:
Paid health insurance - medical, dental, vision - for employees and dependents
Life insurance plans
Paid holidays
Sick pay
Paid vacation
Employee purchase discounts
401(K) Retirement Savings Plan
Community service opportunities
Fitness room
Training and education assistance
Responsibilities
As an Accounting Assistant/Accounting Deal Processor, you would be responsible for posting vehicle transactions and ensuring the proper completion of related documentation. You would be a valuable team member, helping to ensure that day-to-day operations run seamlessly throughout the organization.
Post sales transactions to accounting records after ensuring each deal is compliant to the checklist.
Reconcile office records with those of the sales department and account for all deal records, compiling a list of any missing transactions.
Prepare a daily report of all outstanding deals, deals received in accounting, deals missing compliance items and billed deals. Compiles other reports as requested.
Meet billing percentage requirements.
Bill out all dealer trades and prepare Certificate of Origin when needed.
Submit after-market contracts.
Process and register all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
Signs off on commission payments based on final documentation.
Complete required training as requested by Manufacturers.
Process courtesy delivery documents when needed.
Stock in new units.
Order new/used vehicle owner manuals.
Assist with other clerical or administrative tasks as requested.
Stock in street purchases/ auction units - updating Axcessa with title information in the absence of the Billing Manager.
Pay off trade-ins.
Clean schedules appropriate to your desk duties weekly and monthly.
Complete payroll commissions and month end duties by appropriate deadlines.
Perform any other duties assigned by office manager or controller and special assignments as needed.
Core Competencies
Organized, with the ability to switch between tasks or stay focused on repetitive tasks as need be.
Self-motivated to go above and beyond targeted goals.
Perseverance in completing challenging tasks.
Willing to help the team reach their goals and effectively communicate with peers.
Easily identify and resolve problems in a timely manner, and gather and analyze information skillfully.
Pay finite attention to detail.
Able to exercise a high level of confidentiality.
Qualifications
Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
Proficient oral and written communication skills, and the ability to read and interpret documents.
2-3 years of previous accounting experience, or educational equivalent, is required. Previous experience entering data is preferred.
Have a valid driver’s license.
Pass a motor vehicle report and possess a safe driving record.
Pass a criminal background check and drug test. Also subject to random drug testing at the company’s request.
PHYSICAL DEMANDS and WORKING ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Accounting Deal Processor may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 50 pounds, balance, stoop, kneel and crouch. While performing the duties of this job, the employee is regularly required to talk, listen and hear. The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment for the Accounting Deal Processor varies, but often is an office setting and working in a car showroom. The Accounting Deal Processor will be required to walk the dealership property and may encounter inclement weather. The Accounting Deal Processor may also enter the service areas and be exposed to dangerous work environments and loud noises. The noise level in the work environment is usually moderate to loud.
Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Applicants should want to continue their own professional development and have the desire to be an integral part of a team. If this sounds like you, come join our family for a rewarding opportunity in administration!
Why Knudtsen?
At Knudtsen, we are committed to our employees, customers, and the community in which we live, work, and play. We love supporting and attending local events and encourage our employees to get involved as well! Additionally, we have some great benefits:
Paid health insurance - medical, dental, vision - for employees and dependents
Life insurance plans
Paid holidays
Sick pay
Paid vacation
Employee purchase discounts
401(K) Retirement Savings Plan
Community service opportunities
Fitness room
Training and education assistance
Responsibilities
As an Accounting Assistant/Accounting Deal Processor, you would be responsible for posting vehicle transactions and ensuring the proper completion of related documentation. You would be a valuable team member, helping to ensure that day-to-day operations run seamlessly throughout the organization.
Post sales transactions to accounting records after ensuring each deal is compliant to the checklist.
Reconcile office records with those of the sales department and account for all deal records, compiling a list of any missing transactions.
Prepare a daily report of all outstanding deals, deals received in accounting, deals missing compliance items and billed deals. Compiles other reports as requested.
Meet billing percentage requirements.
Bill out all dealer trades and prepare Certificate of Origin when needed.
Submit after-market contracts.
Process and register all vehicle warranties and extended service contracts, maintaining a log of all contracts processed and mailed.
Signs off on commission payments based on final documentation.
Complete required training as requested by Manufacturers.
Process courtesy delivery documents when needed.
Stock in new units.
Order new/used vehicle owner manuals.
Assist with other clerical or administrative tasks as requested.
Stock in street purchases/ auction units - updating Axcessa with title information in the absence of the Billing Manager.
Pay off trade-ins.
Clean schedules appropriate to your desk duties weekly and monthly.
Complete payroll commissions and month end duties by appropriate deadlines.
Perform any other duties assigned by office manager or controller and special assignments as needed.
Core Competencies
Organized, with the ability to switch between tasks or stay focused on repetitive tasks as need be.
Self-motivated to go above and beyond targeted goals.
Perseverance in completing challenging tasks.
Willing to help the team reach their goals and effectively communicate with peers.
Easily identify and resolve problems in a timely manner, and gather and analyze information skillfully.
Pay finite attention to detail.
Able to exercise a high level of confidentiality.
Qualifications
Basic computer skills, working ability of Word, Excel, etc., and ability to learn database management software.
Proficient oral and written communication skills, and the ability to read and interpret documents.
2-3 years of previous accounting experience, or educational equivalent, is required. Previous experience entering data is preferred.
Have a valid driver’s license.
Pass a motor vehicle report and possess a safe driving record.
Pass a criminal background check and drug test. Also subject to random drug testing at the company’s request.
PHYSICAL DEMANDS and WORKING ENVIRONMENT
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The Accounting Deal Processor may be required to stand for long periods of time, sit for long periods of time, walk with customers and team members, lift and/or carry up to 50 pounds, balance, stoop, kneel and crouch. While performing the duties of this job, the employee is regularly required to talk, listen and hear. The employee is frequently required to use hands to finger, handle, feel and reach with hands and arms. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The environment for the Accounting Deal Processor varies, but often is an office setting and working in a car showroom. The Accounting Deal Processor will be required to walk the dealership property and may encounter inclement weather. The Accounting Deal Processor may also enter the service areas and be exposed to dangerous work environments and loud noises. The noise level in the work environment is usually moderate to loud.
Knudtsen Dealerships and Auto Body Shops are an equal opportunity employer and prohibits discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Salary : $20 - $23