Senior Administrative and Task Management Specialist

***THIS IS FOR A PROPOSAL***

Knowledge Management, Inc. (KMI) has the leadership and experience to deliver innovative technology, logistics and management solutions to meet real mission requirements. KMI is a Minority Business Enterprise (MBE) and Small Disadvantage Business (SDB) that specializes in Logistics, Warehouse Services, Distance Learning/Training, Enterprise Solutions, Financial Management Support, Program Management, Intelligence Analysis & Threat Assessment, and Data Analytics/Operations Research. Since 1998, our solutions and services have helped our clients improve performance, drive cost and operational effectives, and map technology needs for tomorrow's requirements.

Position Title: Senior Administrative and Task Management Specialist

Number of positions: 1

Location addresses: On-site at the Pentagon or Quantico, VA as designated by the Government

Clearance level: Secret

Salary: Please provide your salary requirement

Start date: 30 Sept 2026 

Position Summary:

This position is the administrative engine of the GPN Program Office, managing complex executive calendars, coordinating internal and external meetings, and assisting with official travel arrangements and visitor clearances

Key Responsibilities

• Drafts, formats, and routes official correspondence in strict compliance with Navy and Marine Corps writing standards and monitors, records, and tracks administrative and programmatic tasks.
• Provides administrative and task management support up to the Secret level on both NIPRNet and SIPRNet, including receiving, tracking, and processing DoN ETMS2 tasks and AMHS messages,
• Drafts official correspondence, position papers, and briefings, maintaining SharePoint repositories, researching and developing policy handbooks, and coordinating Program Office conferences and events.

Minimum Qualifications:

• Skilled in writing, editing, proofreading, data entry, and coordinating administrative duties in a timely and professional manner (verbatim LCAT requirement).
• Working familiarity with DoN ETMS2 and AMHS message handling or demonstrated ability to learn these systems rapidly given prior comparable DoD tasking systems experience.
• Comfort operating on SIPRNet and handling correspondence classified up to Secret.
• Eligible for and able to obtain a Secret clearance and DoD CAC/PKI credentials prior to or immediately upon award.
• Available to report on-site at the Pentagon or Quantico, VA as designated by the Government

Certifications:

• DoD 8570/8140 IAT Level I

Education

• Bachelor's degree

Benefits: All full-time employees are eligible to participate in our benefits programs:

• Health, dental, and vision insurance
• 401(k) retirement plan
• Paid time off (PTO) and holidays
• Group Term Life and Accidental Death and Dismemberment Insurance
• Voluntary Term Life Insurance
• Short and Long-term disability insurance

Equal Employment Opportunity Statement. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

E-Verify Statement. Knowledge Management, Inc. participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, KMI is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9.

Pay Transparency Non-Discrimination Provision. Knowledge Management, Inc. will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

Disability Statement. If you have a disability and need reasonable accommodation or assistance at any point in the application or onboarding process, please email us at marie@knowledgemanagement.com.