Executive Sec. and Admin Assistant-25934

Job Description Duties Description

The New York State Department of Health, Office of Aging and Long-Term Care (OALTC) is seeking to fill an administrative assistant position to support the Bureau of Multi-Sector Planning.

Minimum Qualifications

• a high school diploma (or equivalent),
• five-years experience working for the Department of Health,
• excellent working knowledge of Microsoft Office (specifically Word and Excel),
• the ability to enter data into, and extract data from, electronic databases,
• the ability to work independently and on a team with different personalities,
• the ability to handle multiple, shifting priorities,
• good organizational skills, including an ability to organize information into reports
  
  

Preferred qualifications:

• certification in Microsoft Office products
• knowledge and experience with computer information systems and computer programming
• Bachelor’s degree
• familiarity and knowledge of the Health Commerce System and the Statewide Financial System
  
  

Responsibilities:

• preparing reports and handling information requests in addition to performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings,
• screen incoming correspondence, refer to appropriate staff and follow up to assure timely response,
• formatting documents in Word and Excel
• maintaining various tracking and database systems
• receive and process mail, faxing, scanning/photocopying, emailing, and uploading documents,
• data entry and maintaining paper and electronic filing systems,
• troubleshoot for staff for multiple issues, including IT issues
• any other adhoc assignments as needed
  
  

Candidates should be dependable, detail-oriented, and highly motivated individuals able to work in a fast-paced, high-volume office environment. The successful candidate should be willing and able to multitask and move from assignment to assignment as deadlines and priorities change. Have knowledge of office administration and management; proper grammar, punctuation and spelling; business communications and ability to take notes is necessary.

We provide equal employment opportunity for all applicants and employees regardless of race, color, sex, gender identity, gender expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected basis.