Executive Assistant

Location: Sunnyvale, California 

Knightscope is seeking a highly motivated, ultra-organized, and discreet A Executive Assistant to provide direct support to our Executive Vice Presidents. You will be the gatekeeper and force-multiplier for top-level leaders in a fast-moving, mission-driven environment. The ideal candidate is not just an expert in calendars and travel, but a proactive thinker, a master of communication, and someone who thrives under pressure with poise and precision. You’ll anticipate needs, manage high volumes of information, and act as a seamless extension of our leadership team. Most importantly, you understand how to protect executive bandwidth—ensuring priorities are focused on high-impact work.

We’re looking for someone who is fiercely reliable, exceptionally detail-oriented, naturally discreet, and hungry to contribute to a meaningful mission. You’ll need to be technologically fluent and comfortable using (and helping to introduce) modern tools, including generative AI, to drive productivity and efficiency.

Core Responsibilities

• Manage complex calendars, scheduling, meeting logistics, and prioritization for multiple EVPs
• Handle confidential correspondence, documents, and communications with utmost discretion
• Coordinate travel arrangements and prepare detailed itineraries, including international trips
• Draft emails, memos, presentations, and reports on behalf of the EVPs
• Proactively manage follow-ups, reminders, and deadlines
• Facilitate smooth internal and external communications, acting as liaison with key stakeholders
• Organize and support executive offsites, board meetings, and high-stakes events
• Exercise sound judgment to make decisions on behalf of executives when appropriate, including prioritizing requests and resolving conflicts without constant oversight.
• Maintain strict adherence to security protocols for data handling, access control, and executive communications; familiarity with basic cybersecurity principles is a plus.
• Prepare materials for board meetings and investor presentations; manage logistics and communications with external stakeholders such as investors, analysts, and legal advisors.
• Must be available for after-hours coordination and urgent requests; flexibility is essential due to the nature of executive schedules and potential travel or investor demands.
• Build and improve systems that make executive operations more efficient and scalable
• Stay one step ahead—anticipate needs, resolve scheduling conflicts, and remove friction

Requirements

• 5 years of experience supporting C-level or EVP-level executives in a dynamic environment
• Exceptional written and verbal communication skills
• Advanced proficiency with Office365 tools (Word, Excel, Power point, Zoom, etc.)
• Demonstrated ability to handle highly sensitive and confidential material
• High emotional intelligence and professional maturity
• Strong judgment, problem-solving skills, and initiative under pressure
• Proven track record of building systems, streamlining workflows, and handling ambiguity
• Ability to manage multiple projects and shifting priorities with grace and speed

Bonus Points / Nice-to-Have Skills

• Experience supporting multiple executives simultaneously
• Background in technology, robotics, or high-growth startup environments
• Demonstrated use of generative AI tools (e.g., ChatGPT, Gemini, or similar) to enhance productivity, automate workflows, or assist with communication and content creation
• Experience coordinating across different time zones and international travel
• Prior exposure to board-level reporting or investor communications

Knightscope embraces diversity and encourages applicants from all different backgrounds to apply. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin.