Administrative Assistant

• Serve as timekeeper for ~30 Federal employees using USCP's Infor Workforce Management (Workbrain) system
• Review timecards for required information and maintain organized time and attendance records for future retrieval
• Process physical door access and entry requests in support of OIS Security Managers and applicable USCP Security Service Bureau procedures
• Collect and maintain current Division personnel information, including organizational charts, office phone lists, and emergency contact lists
• Support the IRMD Associate Director with tracking IT equipment assignments for approximately 12 contractors
• Maintain accurate administrative records and follow established USCP procedures for assigned support activities

• Provide general clerical and administrative support for USCP OIS and IRMD personnel
• Receive and distribute mail, file materials, make photocopies, and complete other front-desk administrative tasks
• Coordinate conference room reservations and other routine leadership administrative requests
• Revise PowerPoint slides and other office materials as requested
• Fulfill printing requests, including business cards and other printed materials

• Scan and upload materials into established SharePoint and Microsoft Teams folders
• Maintain orderly electronic and physical files so information can be retrieved when needed
• Use Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint, to prepare and maintain routine administrative products
• Use or learn Microsoft Visio, SharePoint, Microsoft 365, and Teams to support office workflows and documentation
• Protect sensitive USCP information and follow applicable confidentiality and records-handling requirements

• Monitor office supply inventory and maintain appropriate stock levels
• Collect, coordinate, and prepare quarterly office supply order requests based on office needs
• Respond to routine staff and leadership support needs with professional customer service and timely follow-through

• At least 1-2 years of experience providing general administrative support
• Experience performing routine clerical, records, office-support, or comparable administrative functions
• Experience using Microsoft Office applications, including Excel, Outlook, Word, and PowerPoint

• Ability to maintain accurate administrative, personnel, timekeeping, and office records
• Ability to organize information, manage multiple priorities, and meet routine deadlines
• Customer-service skills for supporting staff, leadership, and day-to-day office requests
• Working proficiency with Microsoft Office and ability to learn SharePoint, Microsoft Teams, Microsoft 365, and Visio
• Ability to handle detailed administrative work with accuracy, discretion, and consistent follow-through

• Experience supporting a federal agency, law-enforcement organization, or comparable Government office environment
• Experience with Infor Workforce Management (Workbrain) or another time and attendance system
• Experience using SharePoint, Microsoft Teams, Microsoft 365, or Visio for administrative workflows
• Experience coordinating access requests, equipment tracking, office supply management, or similar operational support

• 499 South Capitol Street Southwest, Washington, DC 20003

• Full-time onsite for the first two months; afterward, positions are generally onsite at least 2 days per week with up to 3 telework days per week, subject to USCP approval and operational needs. USCP may increase or cancel telework temporarily or permanently.

• United States Capitol Police (USCP)

• Ability to successfully complete a USCP criminal history check and fingerprinting before performing onsite work
• Ability to qualify for and maintain a USCP identification/access badge for onsite duties
• Ability to complete USCP building access forms and other required onboarding/access processing
• Ability to protect sensitive and proprietary USCP information and comply with applicable confidentiality requirements

Salary : $52,000 - $62,400