Assistant Manager, Benefits Administration

ILA Employers Welfare Fund / Assistant Manager, Benefits Administration / Savannah, GA

The ILA Employers Welfare Fund, is an organization focused on employee benefits and welfare, providing resources to employers to enhance workplace benefits and support employees with services that include managing benefit plans, assisting with claims, and offering guidance on employee welfare programs. We have a key opportunity for a detail-oriented, service-driven Assistant Manager, Benefits Administration to join our team in Savannah, Georgia.

Position Summary:

The Assistant Manager supports the overall coordination of plan administration, compliance, and operational activities within a multi-employer benefits environment. This role plays a key part in assisting with annual reporting, regulatory filings, and participant data management while ensuring plans are administered in accordance with governing documents and applicable laws.

The position serves as a central point of coordination between internal teams, plan sponsors, trustees, and external partners, supporting day-to-day office operations, compliance efforts, and client service delivery. The Assistant Manager contributes to maintaining operational efficiency, regulatory adherence, and a high-quality participant and client experience.

Qualifications for the Assistant Manager, Benefits Administration:

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field preferred; equivalent experience considered
• Minimum of 4–6 years of experience in benefits administration, pension administration, office management, or a related role
• Experience in a multi-employer, union, or ERISA-regulated environment strongly preferred
• Strong knowledge of employee benefit plans and regulatory frameworks, including ERISA, COBRA, HIPAA, and related federal laws
• Experience supporting annual reporting processes, including Form 5500/990 preparation and audit coordination
• Familiarity with PBGC filings, census data processing, and actuarial coordination preferred
• Proficiency in Microsoft Office, particularly Excel for data analysis and reporting
• Strong attention to detail with the ability to manage complex data and ensure accuracy across multiple processes
• Excellent organizational and project management skills with the ability to manage multiple priorities and deadlines
• Strong communication and interpersonal skills, with the ability to interact effectively with clients, trustees, consultants, and internal teams
• Ability to handle sensitive financial and participant information with a high level of discretion and professionalism
• Applicants must be currently authorized to work in the United States for any employer

Responsibilities of the Assistant Manager, Benefits Administration:

• Plan Administration & Reporting Support to assist in the preparation of annual reporting
• Assist auditors in the preparation of Form 5500, Form 990, and related schedules
• Communicate plan report results and applicable legislative updates to plan sponsors and advisors
• Manage participants, dependents, and beneficiaries to ensure plans are administered in accordance with plan documents
• Maintain familiarity with and apply regulatory requirements, including ERISA, MPPAA, COBRA, ADEA, REA, OBRA, HIPAA, FMLA, and related federal guidelines
• Read and interpret legal plan documents, amendments, and incoming correspondence
• Review and import census data and reconcile participant account data, including receivable contributions
• Calculate annual plan contributions
• Work directly with union and labor trustees who govern the Funds
• Partner with enrolled actuaries, attorneys, accountants, investment managers, and consultants to support timely and accurate completion of calculations and valuations
• Discuss plan design changes and options with clients
• Prepare and facilitate PBGC filings for covered defined benefit plans
• Ensure compliance with applicable requirements from the Internal Revenue Service, Department of Labor, and Labor Management Relations Board
• Build and maintain strong client relationships through excellent customer service

Benefits of the Position:

• Annual salary in the range of $110,000-$125,000
• Health Insurance

Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, ancestry, familial status, age, physical or mental disability, pregnancy, sexual orientation, gender identity, genetic information, veteran status, or any other characteristic protected by law.