What are the responsibilities and job description for the Associate Event Coordinator (33343) position at KLS Martin Group?
Description
Job Summary
Assists in managing, organizing, administration functions of surgeon educational events as required for KLS Martin and North American SORG.
Essential Functions, Duties, And Responsibilities
Educational and Experience Requirements
Job Summary
Assists in managing, organizing, administration functions of surgeon educational events as required for KLS Martin and North American SORG.
Essential Functions, Duties, And Responsibilities
- Organize and coordinate both live and virtual third-party surgeon educational events.
- Coordinate meeting logistics, including (but not limited to) attendee registration, transportation, accommodations, meals, and technology.
- Research and maintain relationships with vendors for event support services.
- Coordinates budget planning and ensures that events stay within cost projections.
- Assist in ensuring KLS World - educational facility is turnkey for courses.
- Act as a liaison to Product Managers, facilities staff, lab coordination, and other event contributors to ensure event success.
- Produce and edit course marketing materials as needed.
- Support in-house and third party in-person and virtual events requiring weekends and travel, attending Board meetings, courses, and special events.
- Provide administrative support for SORG when needed.
- Maintain a working knowledge of Salesforce.com as needed.
- Provide support for improvements in Customer Relationship Management, Reporting, and Marketing Campaigns
- Performs other duties as assigned by the KLS Martin executive team or the Marketing and Education Specialist
- Retrieval and interpretation of documents, knowledge of the Quality Policy & Safety
- Program, report product complaints and adverse events, understand and follow off-indication regulations.
- Maintain proficiency in the ability to package & ship products to the office or other field locations
- Submit expenses for reimbursement following the company travel policy.
- Use of SAP
Educational and Experience Requirements
- Bachelor’s degree or 4 years of event planning experience required
- Administrative and event coordination experience strongly preferred
- Proficient user of Microsoft Office applications.
- Up to 25% Travel Required
- Adhere and support KLS Martin's quality and safety policies and procedures.
- Ability to retrieve and interpret documentation.
- Strong interpersonal skills with the ability to effectively communicate at all levels internally and externally.
- Problem solving & decision making /adaptability & flexibility.
- Strong leadership skills are required.
- Must be comfortable with working around cadavers, as well as pictures and videos of live surgery.
- Demonstrated ability to effectively communicate both verbally and in writing.
- Ability to manage multiple priorities.
- Possess intermediate to advanced level knowledge of Microsoft Office software applications.
- Ability to work with minimal supervision
- Typing/computer keyboard
- Utilize computer software (specified above)
- Retrieve and compile information
- Maintain records/logs
- Verify data and information
- Organize and prioritize information/tasks
- Operate office equipment
- Verbal communication
- Written communication
- Public speaking/group presentations
- Research, analyze and interpret information
- Investigate, evaluate, recommend action
- Basic mathematical concepts (e.g. add, subtract)
- Sitting for extended periods
- Standing for extended periods
- Extended periods viewing computer screen
- Walking
- Reading
- Speaking
- Hear/Listen
- Maintain regular, punctual attendance
- Lifting/carrying up to 20 pounds various items
- Pushing/Pulling
- Bending/Stooping
- Reaching/Grasping
- Writing
- Normal office environment
- Housekeeping and/or cleaning agents
