Office Administrative Assistant

Do you enjoy working with others? Are you great at multi-tasking? Join a dynamic team where your abilities and dedication are valued. As an Office Assistant, you’ll help keep the Burlington Regional Office running smoothly and contribute to meaningful projects in our community.

Responsibilities:

• Welcome all visitors at the front desk of the Burlington Regional Office in a friendly and helpful manner
• Answer and direct incoming calls firmwide alongside Klingner’s other administrative assistants
• Manage all incoming and outgoing mail
• Organize the Burlington Regional Office, order supplies, and provide daily administrative and routine clerical assistance to all staff members
• Schedule meetings and organize travel arrangements, as needed
• Assist the Accounting Department with filing, creating contract and billing files, scanning documents, and project closeouts
• Support design teams by proofreading reports for grammar, spelling, punctuation, and format before distribution to clients
• Work with professional staff to post project bids to an online plan room and assist with construction phase documentation
• Maintain project files, including hard copies and electronic formats
• Scanning existing paper project documents and saving to electronic format
• General cleaning of main work areas
• Support staff by ordering lunch as needed for various meetings
• Plan and organize office and project-specific outings and events
• Perform other duties as needed

NOTE: This is a full-time position with the hours of 8:00am – 5:00pm.

Qualifications:

• High School diploma or equivalent required; 2 years of college is preferred
• 2 years of experience in a secretarial, administrative assistant, or project coordinator position is preferred
• Proficient in all Microsoft Office applications, particularly Microsoft Excel and Word
• Experience working with Wildix phone systems software is a plus, but not required
• Excellent verbal and written communication skills are required (including grammar, punctuation, proofreading, spelling, interpersonal, and telephone)
• Strong organizational skills, efficient time management, and a great ability to understand task directions is essential in this role
• Ability to work and meet deadlines in a fast-paced environment with competing priorities
• Must have a professional disposition and present a business casual appearance
• Knowledge of the A/E industry is a plus
• This position does not qualify for immigration sponsorship.

Perks:

• Competitive salary based on experience and qualifications.
• Professional development assistance.
• VPTO, sick leave, and paid holidays.
• 401(k) retirement savings plan with employer match.
• Yearly Wellness reimbursement.
• Referral program.
• Tuition reimbursement.

Your experience is valued. Unique to the Architecture, Engineering, Surveying, and Geotech industry, Klingner & Associates, P.C. has an average employee retention rate of 9.5 years. As a 120-year-old firm, this makes us proud. Each staff member provides a wealth of understanding and experience that helps drive our reputation for high quality deliverables.

Client support is important to everyone in the firm. For over 10 years, Klingner has maintained an 85% client retention rate. We are also focused on staying ahead of the curve when it comes to technology, culture, and project delivery.

With an engaged leadership, Klingner acts on employee feedback and recommendations for continued evolution. At Klingner, we value quality, respect, professional advancement, and enjoying the work environment.

Apply today to become a part of a growing organization, deeply rooted in the communities we serve. To apply, submit your resume. We are proud to be an EEO/AA M/F/V/D employer.

Pay: $19.00 - $23.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person

Salary : $19 - $23