Office Administrative Assistant

Job Title: Office Administrative Assistant
Location: Manahawkin
Job Type: Full-Time
Schedule: Monday–Friday (9:00AM – 5:00PM) with 1–2 evening closings per week (10:00AM – 7:00PM) & 1–2 Saturdays per month (9:00AM – 5:00PM)
Industry: Landscaping & Outdoor Services

Job Overview:

We are seeking a reliable, detail-oriented Office Administrative Assistant to join our fast-paced landscaping office. This individual will play a critical support role for the office team by managing incoming phone calls, organizing daily tasks, maintaining appointment schedules, and ensuring smooth administrative operations. The ideal candidate is professional, organized, tech-savvy, and capable of handling multiple responsibilities with efficiency and accuracy.

Key Responsibilities:

• Answer and Direct Phone Calls: Serve as the first point of contact for clients and vendors, handling inquiries with professionalism and courtesy.
• Daily Administrative Tasks: Complete routine office tasks including copying, scanning, filing, and data entry.
• Appointment Scheduling: Print, confirm, and prepare the next day’s appointments; maintain and update calendars and schedules.
• Mark-Out Requests: Call in mark-outs (e.g., utility locate requests) as needed to support field crews.
• Filing & Record Keeping: Keep electronic and paper filing systems up to date and well organized.
• Team Support: Assist the office staff and management team with various tasks and special projects as they arise.
• Customer & Vendor Interaction: Communicate effectively with customers, subcontractors, and suppliers.
• Evening and Weekend Availability: 1–2 evening closings per week (10:00AM – 7:00PM) & 1–2 Saturdays per month (9:00AM – 5:00PM)

, based on a rotating schedule.

Required Skills & Qualifications:

• Office Software Proficiency:
• Microsoft Office Suite (Word, Excel, Outlook) – intermediate proficiency
• QuickBooks – basic familiarity (invoice entry, lookups, etc.) preferred
• Strong Communication Skills: Clear, professional verbal and written communication.
• Time Management: Ability to prioritize tasks, meet deadlines, and manage interruptions in a busy environment.
• Organizational Skills: Strong attention to detail and ability to maintain accurate records.
• Multitasking Ability: Handle multiple responsibilities and switch between tasks efficiently.
• Professional Demeanor: Friendly and courteous attitude with a strong customer service focus.

Preferred Qualifications:

• Prior experience in a landscaping, construction, or service-based office setting.

Work Environment & Compensation:

• Fast-paced, team-oriented office with a focus on supporting field operations.
• Competitive hourly wage based on experience.
• Opportunities for growth and increased responsibility over time.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Work Location: In person

Salary : $20 - $25