What are the responsibilities and job description for the Project Manager position at KLH Engineers?
I. Summary
Project Manager will represent KLH Engineers in main communications with the client from initial project efforts, throughout entire design activities, construction activities and post project follow up. They will manage the design team to perform design of the project including communication of design roles, schedule and quality control as well as monitoring client satisfaction, accounts receivable and profitability. The Project Manager will report the status of project and team performance to the team and Team Leader. This position will require occasional travel based on project and/or team needs.
Applicants with an engineering background or experience in the Architectural, Engineering and Construction (AEC) industry are preferred.
II. Essential Duties & Responsibilities
Process; Implementing the project
- Define the scope of the project in collaboration with senior management/team members
- Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project
- Determine the resources (time, money, equipment, etc) required to complete the project including fee proposals and negotiations
- Develop a schedule for project completion that effectively allocates the resources to the activities
- Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required
- Determine the objectives and measures upon which the project will be evaluated at its completion
- Work with department heads and Studio Directors and participate in team selection for the project
- Ensure that all project personnel receive an appropriate orientation to the project
- Execute the project according to the project plan
- Develop forms and records to document project activities
- Set up files to ensure that all project information is appropriately documented and secured
- Monitor the progress of the project and make adjustments as necessary to ensure the successful completion of the project
- Establish a communication schedule to update clients and appropriate staff in the organization on the progress of the project
Monitoring/Controlling the project
- Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards
- Manage project staff according to the established policies and practices of the organization
- Communicate with clients as outlined in proposal agreements
- Ensure that the project deliverables are on time, within budget and at the required level of quality
- Evaluate team members’ performance
- Evaluate the outcomes of the project as established during the planning phase
Financial aspects of the project
- Monitor and approve all budgeted project expenditures
- Ensure that all financial records for the project are up to date
- Prepare financial reports and supporting documentation for clients as outlined in proposal agreement
- Monitor cash flow projections and report actual cash flow and variance to senior management on a regular basis (monthly/bimonthly)
- Create proposals
- Assist marketing in RFP’s/Opportunities
- Assist studio director in the “Go/No Go” decision making process
III. Supervisory Responsibilities
The project manager does not directly supervise any specific positions; however, the project manager directly supervises their Project Administrator.
IV. Competencies
The Project Manager should demonstrate competence in some or all of the following:
Behave Ethically
Understand ethical behavior and business practices, and ensure that own behavior and the behavior of others is consistent with these standards and aligns with the values of the organization.
Communicate Effectively
Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
Creativity/Innovation
Develop new and unique ways to improve operations of the organization and to create new opportunities.
Teamwork
Work cooperatively and effectively with others to set goals, resolve problem, and make decisions that enhance organizational effectiveness.
Leadership
Positively influence others to achieve results that are in the best interest of the organization.
Decision Making
Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
Organized
Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.
Planning
Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
Problem Solving
Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.
V. Qualifications
Experience
1 year of management experience and 3 years of experience in an engineering field.
Education
Bachelor’s Degree (B.S) from a four-year university or equivalent experience is preferred.
VI. Performance Metrics
- Project Profit / Loss Statement (in conjunction with Studio Leader)
- Client Satisfaction Ratings (in conjunction with Studio Leader)