Administrative/Marketing Assistant

Klepper, Hahn and Hyatt is seeking a part-time administrative/marketing assistant to join our team. The ideal candidate will work approximately 30 hours a week assisting the Office Administrator, Principals, and staff with a wide range of administrative and project coordination support activities to ensure efficient operations of the firm.

Essential Functions: (Additional duties may be assigned which are also considered to be essential to the employment position as deemed necessary by a Principal.)

• Develop and write copy for promotional and informational marketing materials including, but not limited to, brochures, social media and website.
• Write, edit and proofread technical documents for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Maintain and update various administrative databases, logs, and calendars.
• Create and edit the design and layout of firm graphics, photos, artwork, and content for presentation materials, advertisements, award submissions, and other firm materials.
• Coordinate submission teams and create and refine materials for Request for Proposals (RFPs), Requests for Qualifications (RFQs), and award submissions.
• Assist with digital marketing efforts including website updates, Constant Contact newsletter creation and distribution, and social media. Promote awareness regarding KHH and its various services via the website, Facebook, and LinkedIn.
• Answer incoming calls and route calls to appropriate person as needed. Handle all inquiries within capacity.
• Greet and acknowledge visitors in a timely, hospitable, and friendly manner.
• Handle the receipt, sorting, and distribution of incoming mail and packages, while also preparing and dispatching outgoing correspondence and shipments via mail or delivery service.

Minimum Qualifications:

• High school diploma or equivalent required, a college degree is preferred.
• One to three years related experience.
• Ability to proofread for grammar, spelling and punctuation with a high degree of accuracy.
• Excellent writing and editing skills.
• Computer proficiency including Excel, Word, and Adobe Acrobat.
• Mature, detail-oriented, team player with a high degree of self-motivation.
• Capable of carrying out a given task with all details necessary to get the task done well.
• Valid NYS Driver License

Equipment Used:

Computer, printer, photocopier, fax machine, multi-line telephone, scanner, calculator, and postage meter.
Computer Software: Microsoft Office including Word, Outlook, Excel and PowerPoint; Adobe Acrobat, PhotoShop or equivalent.

Physical and Mental Demands:

• Ability to see, talk, hear, sit, stand, walk, use hands or fingers to grasp, handle or feel objects, reach, crouch, kneel or bend, and perform repetitive motions of hands or wrists.
• Ability to exert up to 30 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
• Close mental and visual attention required to perform work dealing primarily with calculating, analyzing, and interpreting data and figures, using a computer terminal for extended periods of time, and/or extensive reading.

Work Environment:

Work is performed in a typical office environment where there is no substantial exposure to adverse environmental conditions.

Benefits & Perks:

• Health/Dental/Vision Insurance (with the majority of premiums paid by the firm)
• Fitness Reimbursement (via health insurance)
• Life Insurance
• Short- & Long-Term Disability
• 401k with Company Match
• Profit Sharing
• Credit Union
• Generous PTO policy
• Tuition Reimbursement
• Team Building Events (potlucks/luncheons, off-site events)
• Employee Assistance Program
• And a variety of opportunities for continuous learning and professional development

Pay: $21.00-23.00/hour

Interested, qualified candidates can apply by sending a cover letter and resume to the Human Resources Department at tlr@khhpc.com

Equal Opportunity Employer

Klepper, Hahn & Hyatt is an Equal Opportunity Employer who supports and cultivates a diverse and inclusive workplace. Klepper, Hahn & Hyatt has zero tolerance for discrimination. It is the firm’s policy that all applicants be considered solely on the basis of their qualifications and ability. No person is unlawfully excluded from employment opportunities based on race, religion, creed, color, sex, age, national origin, citizenship or immigration status, disability, sexual orientation (including transgender status, gender identity or expression), marital status, family status, pregnancy (including childbirth, lactation, and related medical conditions), military status, veteran status, genetic predisposition or carrier status, arrest or conviction record, domestic violence victim status, reproductive health decisions, or any other legally protected class or status recognized by federal, state or local law. This EEO policy applies to all employment actions, including but not limited to recruitment, hiring, upgrading, promotion, transfer, demotion, layoff, recall, termination, rates of pay or other forms of compensation and selection for training, at all levels of employment.