Staff Accountant - Payroll and Accounts Receivable

Position Summary

The Staff Accountant owns the day-to-day accounting processes for payroll, accounts receivable, commission and rebate reporting, reconciliation of the primary operating bank account, and other assigned general accounting areas. This position is responsible for ensuring transactions, reconciliations, and reporting are accurate and timely, issues are resolved, and supporting documentation is complete.

Primary Duties and Responsibilities

Payroll and Employee Benefit Administration

• Own the full payroll cycle in coordination with Human Resources and the payroll service provider, including reviewing time and payroll inputs, processing adjustments and special payments, validating results, maintaining payroll records and deductions, completing reconciliations and reporting, and ensuring issues are resolved accurately and on time.
• Manage and reconcile benefit, retirement plan, and other payroll-related payments and deductions, including contributions, participant loans, arrears, and related adjustments.
• Review payroll tax reports, filings, and other periodic payroll compliance reporting prepared by the payroll service provider for reasonableness and completeness; reconcile reported amounts to payroll records and the general ledger; and coordinate the resolution of notices, discrepancies, or corrections.
• Coordinate year-end payroll activities, including reviewing and reconciling W-2 information, validating taxable wages and benefit reporting, and completing required year-end payroll reconciliations. 
• Prepare and submit assigned payroll, wage, and employee-hour reports for government, workforce, training, or other company programs; reconcile reported information to payroll records and maintain supporting documentation.
• Maintain current payroll procedures, recurring task schedules, account reconciliations, and supporting documentation to promote consistent processing, effective backup coverage, and timely completion of payroll responsibilities.

Accounts Receivable

• Post customer payments and internal credit memos daily and maintain accurate customer account, remittance, and accounts payable contact information.
• Manage accounts receivable aging and distribute aging reports to management and other appropriate internal users.
• Contact established business customers with the invoice, remittance, or account information needed to resolve missing or past-due payments.
• Investigate and resolve unapplied cash, short payments, deductions, credits, and other account discrepancies, working with customers to validate deductions and dispute those that are unsupported or inconsistent with agreed-upon terms.
• Coordinate with sales, customer service, and other internal teams to resolve billing, pricing, shipment, and payment issues affecting customer balances.
• Review customer payment history, aging, and account activity and recommend appropriate credit limit changes to the Controller.
• Maintain assigned customer account information, including billing terms, credit limits, payment terms, tax status, and remittance contacts, in accordance with approved changes and internal controls.
• Reconcile customer accounts, document unresolved items, and escalate significant collection or credit risks to management.

Bank Reconciliation, Commissions, and Rebates

• Prepare the primary operating bank account reconciliation and promptly investigate and resolve outstanding items.
• Prepare commission and customer rebate reports, reconcile supporting data, investigate exceptions, and provide accurate information for payment or accrual.

General Accounting and Close Support

• Complete assigned general accounting and close responsibilities, including journal entries, reconciliations, supporting schedules, and resolution of outstanding items.
• Maintain accurate supporting documentation, follow established accounting policies and controls, and support assigned reporting, audit, tax, and process-improvement needs.
• Provide assigned accounting, project, and administrative support, including assistance to shareholders, owners, and related entities.

Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field strongly preferred; equivalent relevant education and experience may be considered.
• Approximately four years of progressive accounting experience preferred, including hands-on responsibility for payroll processing, payroll reconciliations, and general ledger activities.
• Working knowledge of payroll processing, benefit deductions and provider payments, journal entries, account reconciliations, business-to-business accounts receivable, cash application, bank reconciliations, commissions, and rebate reporting.
• Experience with payroll tax filings and year-end payroll reporting preferred.
• Proficiency with ERP and payroll systems and Microsoft Excel, including formulas, lookups, pivot tables, reconciliations, and data analysis.
• Strong attention to detail, sound judgment, analytical ability, and commitment to accurate and confidential work.
• Ability to organize multiple priorities, work independently, meet recurring deadlines, communicate effectively, and follow issues through resolution.
• Experience in a manufacturing environment preferred.

Who is Klauer Manufacturing Company?

Founded in 1870, Klauer was built on hard work, quality products, and service. Our mission is to enable our customers in the building products industry to win through the quality, consistency, and predictability of everything we do. We have three locations in Dubuque, Iowa, and one location in Tomball, Texas. Our goal is to provide a safe, family-oriented work environment. As a team, we support our mission through our cultural values and company priorities: safety, attitude, effort, and accountability.

What can you expect from Klauer Manufacturing?

You can expect to feel part of the Klauer Manufacturing family, which is inclusive regardless of gender, background, disability, or status. We offer a generous benefits package for all team members, including work-hour flexibility, health, vision, dental, company-paid life insurance, short-term and long-term disability, a 401(k) retirement plan, 10 paid holidays, 3 weeks of vacation, paid funeral leave, and paid jury duty.

Physical Demands

Standing, walking, pushing, pulling, bending, and stooping. The strength rating for this job is L — Light Work — exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. There are more physical requirements than those for sedentary work.

Class II — Light (Dictionary of Occupational Titles, 4th Edition, Vol. I & Vol. II)