Executive Assistant to CEO & Office Ops Manager

Klarity (YC S18) partners with Fortune 500 companies like ServiceNow, JLL, and Moody’s and cutting-edge companies like OpenAI, DoorDash, Uber, and Stripe to deliver real AI outcomes.

Traditional Transformation playbooks take years, burn millions, and leave your team exhausted. Klarity upgrades the script by delivering kAIzen for the digital enterprise: continuous, compounding improvements that everyone participates in. 

• Velocity: You want to move fast, iterate constantly, and turn action into impact.
• Agency: You take initiative and execute with ownership.
• Care: You hold a high bar for yourself and others.
• Energy: You stay optimistic and solutions-oriented.

This role sits at the intersection of executive operations, office management, and company-building. You’ll go far beyond calendar management, with real exposure to leadership operations, internal coordination, and the day-to-day mechanics of a growing AI startup. Over time, high performers in this role take on broader ownership and more strategic responsibilities.

• Own and optimize the CEO’s calendar with precision, structure, and foresight.
• Design the CEO’s day to minimize context switching and align every meeting with strategic priorities.
• Proactively schedule and coordinate across internal teams, investors, and external partners.
• Anticipate changes and dynamically adjust the calendar to protect focus and momentum.
• Communicate clearly and proactively with meeting organizers to ensure agendas and materials are prepared in advance.
• Partner with the Office of the CEO and leadership team to maintain a smooth calendar and executive operating rhythm.
• Handle confidential information with discretion and professionalism.

• Serve as the front-desk ambassador, greeting visitors and ensuring a polished, professional first impression.
• Manage core office operations including mail, deliveries, supplies, and vendor coordination.
• Maintain a clean, organized, and productive office environment.
• Coordinate with building management on access, repairs, safety procedures, and general facilities needs.
• Support onsite meeting logistics, including room setup and guest support.
• Uphold Klarity’s high standard for workplace experience and hospitality.

• 2-4 years supporting a C-level executive or managing complex scheduling needs.
• Experience managing an office or overseeing in-person workplace operations.
• Exceptional organizational and prioritization skills.
• Strong communication and interpersonal presence.
• Calm under pressure with strong judgment and discretion.
• Professional demeanor suitable for interacting with executives, investors, customers, and partners.
• Experience in a high-growth tech or AI company.
• Experience partnering with Chiefs of Staff or senior operators.
• Exposure to workflow tools or process improvements.
• Tech-savvy: proficient in Google Workspace, Slack, Notion, and scheduling tools.

• Equity in addition to competitive cash compensation
• 100% Employer-Paid Medical, Dental & Vision options
• Paid Parental Leave
• $500 Annual Learning Fund
• $100 Monthly Wellness Fund
• 401k via Betterment
• Relocation support to the San Francisco Bay Area (where applicable)

• BART or Caltrain commuter benefits: Pre-tax transit accounts available.
• Lunch: Daily lunch provided to in-office SF team (up to $25/day on DoorDash)
• Snack Central: Drinks and snacks for every craving.
• Onsite Gym Access: Free access to a state-of-the-art fitness center downstairs.
• Secure Bike Room: Commute in and safely store your bike.

Klarity is an equal opportunity employer. We provide equal employment opportunities (EEO) to all employees and applicants without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status, or veteran status.