What are the responsibilities and job description for the Finance/Budget Manager & Grant Specialist position at Klamath County?
Department: Klamath County Community Corrections
Position: Finance/Budget Manager & Grant Specialist
Salary: $5,262.41 - $6,850.86 per month
General Position Summary
Performs a variety of complex accounting, finance, budget, grant procurement, and management tasks in the maintenance of general and subsidiary records within the Community Corrections Department. Confidentiality, superior judgment, and decision-making skills are mandatory. Job duties also include development and calculation of the office budget, figures and monitoring of all office contracts, agreements and grants. May be required to furnish oral and written communications to the Board of County Commissioners, as well as, other governmental and civic groups. This position acts on behalf of Community Corrections in matters such as budget, contracts, grant applications, submissions, compliance, and reporting. This position is a confidential employee.
Essential Functions
The following may not be all inclusive and other duties may be assigned.
Responsible for major activities within all operations of Community Corrections. Ensures compliance with laws and established procedures relating to contracts, grants, purchasing, and bidding procedures.
Oversees accounts receivable and accounts payable systems for the department; checks all vouchers for proper signature and attachments; distributes approved revenue to vendors and subcontractors according to service elements outlined in contracts; reviews, manages, and advises the Director and Assistant Director of the financial aspects of all contracts, grants, requests for proposals, and bids.
Obtains, analyzes, prepares, and presents statistical graphics, chart data, and/or reports as required by the Director and Assistant Director.
Responds to difficult or unusual technical situations; assists in the development and introduction of office policy and procedures for implementation upon prior approval of the Director.
Reviews and prepares various required reports/graphic displays and maintains auditable fiscal records.
Oversees special project requests, which may include, but is not limited to grant procurement, accounting, and/or writing, purchasing, contract/agreement development, monitoring, and compliance.
Researches and compiles information from varied sources where knowledge of subject matter is required.
Regularly reviews and keeps the Director and Assistant Director fully informed of all budget and expenditure information.
At all times may be responsible for the accuracy and content of payroll reports and timesheets, which includes balancing and verification.
Provides technical assistance regarding the financial portion of various computer systems utilized by the Office.
At the direction of the Director, ensures adequate administrative support is maintained at all times.
In consultation with the Director, Assistant Director, and other supervisors coordinates the preparation of the Office's annual budget; analyzes and projects operational costs and revenues; coordinates with the Director to compile budget data (numerical & graphic/charts) data into the final budget document form for submission to the Budget Committee.
Manages the approved budget; monitors and analyzes the budget throughout the fiscal year; prepares budget documents for necessary adjustments; ensures that line items are not over-expended, without analysis and proper notification to the Director; interacts with the Finance Department to ensure that proper policies and procedures are followed and that office procedures follow state budget law.
Prepares a variety of correspondence and reports of a confidential nature which require complex skills.
At times, this employee may be required to assume the duties of the Fiscal Specialist or Corrections Assistant during times that the position is vacant or in the absence of the assigned staff member.
Responsible for attending meetings/training related to job functions at the direction of the Director.
This position may require some travel.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Certification, & Experience
A minimum of four (4) years’ experience in bookkeeping or accounting including an above average working knowledge of bookkeeping principles and practices; knowledge of fiscal records and reporting; and experience in providing Department Leadership with an analysis of financial and budget trends. Skill and experience with computer software including spreadsheets, word processing, and computer graphic display. This position also requires the ability to research, analyze, submit document requests for, and secure grants. A bachelor's degree in accounting, finance, or related field is preferred. Any combination of education and experience that would likely provide the required knowledge and abilities will be considered.
Valid driver’s license
Must pass a criminal background check and be CIIS approved in order to be eligible for employment.
Knowledge, Skills & Abilities
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Schedule
The required normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. This position is exempt in accordance with Fair Labor Standards. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency. Management will attempt to accommodate reasonable requests with respect to the aforementioned.
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Position: Finance/Budget Manager & Grant Specialist
Salary: $5,262.41 - $6,850.86 per month
General Position Summary
Performs a variety of complex accounting, finance, budget, grant procurement, and management tasks in the maintenance of general and subsidiary records within the Community Corrections Department. Confidentiality, superior judgment, and decision-making skills are mandatory. Job duties also include development and calculation of the office budget, figures and monitoring of all office contracts, agreements and grants. May be required to furnish oral and written communications to the Board of County Commissioners, as well as, other governmental and civic groups. This position acts on behalf of Community Corrections in matters such as budget, contracts, grant applications, submissions, compliance, and reporting. This position is a confidential employee.
Essential Functions
The following may not be all inclusive and other duties may be assigned.
Responsible for major activities within all operations of Community Corrections. Ensures compliance with laws and established procedures relating to contracts, grants, purchasing, and bidding procedures.
Oversees accounts receivable and accounts payable systems for the department; checks all vouchers for proper signature and attachments; distributes approved revenue to vendors and subcontractors according to service elements outlined in contracts; reviews, manages, and advises the Director and Assistant Director of the financial aspects of all contracts, grants, requests for proposals, and bids.
Obtains, analyzes, prepares, and presents statistical graphics, chart data, and/or reports as required by the Director and Assistant Director.
Responds to difficult or unusual technical situations; assists in the development and introduction of office policy and procedures for implementation upon prior approval of the Director.
Reviews and prepares various required reports/graphic displays and maintains auditable fiscal records.
Oversees special project requests, which may include, but is not limited to grant procurement, accounting, and/or writing, purchasing, contract/agreement development, monitoring, and compliance.
Researches and compiles information from varied sources where knowledge of subject matter is required.
Regularly reviews and keeps the Director and Assistant Director fully informed of all budget and expenditure information.
At all times may be responsible for the accuracy and content of payroll reports and timesheets, which includes balancing and verification.
Provides technical assistance regarding the financial portion of various computer systems utilized by the Office.
At the direction of the Director, ensures adequate administrative support is maintained at all times.
In consultation with the Director, Assistant Director, and other supervisors coordinates the preparation of the Office's annual budget; analyzes and projects operational costs and revenues; coordinates with the Director to compile budget data (numerical & graphic/charts) data into the final budget document form for submission to the Budget Committee.
Manages the approved budget; monitors and analyzes the budget throughout the fiscal year; prepares budget documents for necessary adjustments; ensures that line items are not over-expended, without analysis and proper notification to the Director; interacts with the Finance Department to ensure that proper policies and procedures are followed and that office procedures follow state budget law.
Prepares a variety of correspondence and reports of a confidential nature which require complex skills.
At times, this employee may be required to assume the duties of the Fiscal Specialist or Corrections Assistant during times that the position is vacant or in the absence of the assigned staff member.
Responsible for attending meetings/training related to job functions at the direction of the Director.
This position may require some travel.
Supervisory Responsibilities
This position has no supervisory responsibilities.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education, Certification, & Experience
A minimum of four (4) years’ experience in bookkeeping or accounting including an above average working knowledge of bookkeeping principles and practices; knowledge of fiscal records and reporting; and experience in providing Department Leadership with an analysis of financial and budget trends. Skill and experience with computer software including spreadsheets, word processing, and computer graphic display. This position also requires the ability to research, analyze, submit document requests for, and secure grants. A bachelor's degree in accounting, finance, or related field is preferred. Any combination of education and experience that would likely provide the required knowledge and abilities will be considered.
Valid driver’s license
Must pass a criminal background check and be CIIS approved in order to be eligible for employment.
Knowledge, Skills & Abilities
Language Skills
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.
Mathematical Skills
Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.
Working Conditions
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Schedule
The required normal work schedule is 8.00 hours per day 5 days per week; exact schedules are assigned by management. This position is exempt in accordance with Fair Labor Standards. It is the attendance standard of the employer that all employees be present and on time each shift they are scheduled to work. Full or partial absence during any scheduled shift, arriving late, or leaving early, for whatever reason, may result in disciplinary action up to and including termination of employment. Time off may be approved if allowed by applicable policies covering illness, injury, or other personal emergency. Management will attempt to accommodate reasonable requests with respect to the aforementioned.
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Salary : $5,262 - $6,851