Site Operations Coordinator

Company Overview

Job Description/Preferred Qualifications

The Totowa team is looking for an experienced professional Site Operations Coordinator.

We are looking for an enthusiastic, self-motivated individual who enjoys working in a fast-paced environment and can adapt to different working styles and needs. You will be able to prioritize and multitask with exceptional attention to detail and confidentiality.

This position requires an individual who is resourceful and has excellent interpersonal skills to interact in a professional and friendly manner with employees, customers, vendors, and community partners at all levels. The successful candidate will have a proactive approach with the ability to independently and collaboratively work on a wide range of time-sensitive assignments. We seek a passionate teammate that will be an integral part of the continued success and growth of the Totowa facility.

Typical responsibilities will include:

• Oversight and guidance to other administrative support

• Create Excel charts, reports, presentations and other materials

• Managebusy calendars, make travel arrangements, organize meetings and site events

• Facilities coordination, site maintenance, ordering site supplies and processing Fed-Ex shipments

• Coordinate on-boarding requests, assist with processing new hire forms, assigning cubicles, and working with IT to ensure new employees are up and running

• Collaboration with HR Corporate and other Milpitas based organizations while actively utilizing your keen problem-solving abilities as challenges arise

Preferred Qualifications:

• 8 years of experience directly supporting multiple leaders for a multisite organization, international coordination a plus

• Experience with task management, facilities, day to day business operations

• Ability to work autonomously on assignments and handle sensitive and confidential information with integrity and discretion

• Superb communication skills (oral and written) with a confident, concise, clear and compelling style. Produce well thought-out, professional correspondence free of grammatical and spelling errors

• Proven track record of meeting deadlines and taking initiative to make confident and well-informed decisions

• Demonstrates an ability to anticipate needs and changes, then react with the best interest of the business in mind

• Excellent organization skills, time management and planning abilities, acute attention to detail, ability to handle multiple tasks in a fast paced and time sensitive environment

• Strong interpersonal skills and ability to build relationships cross-functionally

• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint.

• Extraordinary work ethic while balancing the needs of the individuals and the business

• Experience planning, managing, project management and executing large-scale events

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Minimum Qualifications

• Bachelors degree plus 0 years' experience

Interns are eligible for some of the benefits listed. Our pay ranges are determined by role, level, and location. The range displayed reflects the pay for this position in the primary location identified in this posting. Actual pay depends on several factors, including state minimum pay wage rates, location, job-related skills, experience, and relevant education level or training. We are committed to complying with all applicable federal and state minimum wage requirements where applicable. If applicable, your recruiter can share more about the specific pay range for your preferred location during the hiring process.

KLA is proud to be an Equal Opportunity Employer. We will ensure that qualified individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us at talent.acquisition@kla.com or at 1-408-352-2808 to request accommodation.

Be aware of potentially fraudulent job postings or suspicious recruiting activity by persons that are currently posing as KLA employees. KLA never asks for any financial compensation to be considered for an interview, to become an employee, or for equipment. Further, KLA does not work with any recruiters or third parties who charge such fees either directly or on behalf of KLA. Please ensure that you have searched KLA's Careers website for legitimate job postings. KLA follows a recruiting process that involves multiple interviews in person or on video conferencing with our hiring managers. If you are concerned that a communication, an interview, an offer of employment, or that an employee is not legitimate, please send an email to talent.acquisition@kla.com to confirm the person you are communicating with is an employee. We take your privacy very seriously and confidentially handle your information.