Executive Assistant

Executive Assistant to the CEO

Location: West Chester, OH (On-Site)

Employment Type: Full-Time

Is this position eligible for bonus or commission - Bonus eligible based on company performance, No commission

About KiZAN

We make technology personal!

KiZAN is an Industry leading Microsoft Professional Services and Managed Services Provider supporting Regional, National and Global clients. We personalize technology by sparking passion, fueling purpose, and building connections.

Here at KiZAN, we are one team, we support each other and take the initiative to solve problems. We are fully committed to the direction chosen and always support our Mission. Being a part of KiZAN means that we win together, we create an inclusive atmosphere where everyone feels accepted, a sense of purpose, and we embrace collaboration.

The Executive Assistant to the CEO plays a vital role within KiZAN Technologies, LLC, providing high-level support to the CEO and acting as a key liaison between executive leadership and internal or external stakeholders. Reporting directly to the CEO, the Executive Assistant manages confidential information, coordinates schedules and communications, and helps ensure that the CEO’s strategic priorities and organizational objectives are effectively advanced. This position demands professionalism, discretion, and a proactive approach to facilitating smooth operations while upholding the company’s values and long-term goals.

Key Responsibilities

• Strategic Advisor: Support the CEO by anticipating needs and making sure actions align with KiZAN’s goals.
• Calendar Management: Manage the CEO’s schedule, meetings, and appointments for maximum efficiency.
• Board & Leadership Support: Prepare materials and handle confidential communications for board and leadership meetings.
• Communication Liaison: Be the main contact between the CEO and others, drafting and reviewing important messages and presentations.
• Travel & Event Planning: Organize all travel and event logistics for the CEO to ensure everything runs smoothly.
• Project Tracking: Monitor key projects and deadlines, following up to ensure successful completion.
• Confidentiality & Governance: Protect sensitive information and maintain high standards for governance.
• Technology & Efficiency: Use Microsoft 365, Teams, and SharePoint to improve executive workflows and processes.
  
  

Qualifications & Requirements

• 7–10 years’ experience as an Executive Assistant, including a minimum of 5 years supporting C-level executives.
• Expert-level proficiency in Microsoft Office Suite and scheduling tools.
• Exceptional written and verbal communication abilities.
• Proven capacity to manage multiple priorities in high-pressure environments.
• Demonstrated professionalism and discretion in all interactions.
• Bachelor's Degree preferred.
  
  

Benefits

At KiZAN, we believe our people are our greatest asset. We offer a comprehensive benefits package designed to support your health, financial security, and work-life balance:

• Health Insurance: Medical, dental, and vision coverage to keep you and your family well.
• 401(k) Retirement Plan: Employer-sponsored plan with company contributions to help you plan for the future.
• Life & Disability Coverage: Company-paid life insurance, short-term, and long-term disability protection.
• Paid Time Off: Generous vacation plus, 8 paid holidays and 1 floating holiday, to recharge and spend time on what matters.
• Professional Development: Opportunities to learn new technologies, certifications, and career growth through Microsoft partnerships.
• Inclusive Culture: A collaborative environment that values diversity, innovation, and teamwork