What are the responsibilities and job description for the Billing Specialist position at Kiwa?
Job Summary: PPI Quality & Engineering is seeking a Billing Specialist to strengthen project operations and ensure accurate, timely, and compliant billing processes. This role is responsible for processing and reconciling contractor time and expense reports, preparing client-specific invoices, and coordinating approvals to maintain seamless billing execution. You will partner closely with Project Coordinators, ensure data integrity across ERP and internal systems, and consistently meet aggressive deadlines while upholding PPI’s quality standards. This role is well-suited for a detail-oriented professional who thrives in a high-velocity environment and brings precision, accountability, and continuous process improvement to the table. About the role:
DESIRED
Deltek experience
Open Invoice experience
Ariba experience
GEP Smart experience
What can you expect from us in return?:
Assist in entering and filing contractor time and expense reports
Perform error tracking of timesheet/expense entries
Work directly with assigned Project Coordinator to help with any client-specific requirements
Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
Create invoice package per client requirements
Submit proper invoice to client for approval and payment per client timeline
Follow up on submitted invoices to ensure timely payment
Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
Complies with PPI Quality Management System and its documented procedures
Do you have what it takes?:
Perform error tracking of timesheet/expense entries
Work directly with assigned Project Coordinator to help with any client-specific requirements
Reconcile time and expenses between ERP (“Vision”) and in-house database (“QAR”)
Create invoice package per client requirements
Submit proper invoice to client for approval and payment per client timeline
Follow up on submitted invoices to ensure timely payment
Interact with Project Coordinator for approvals and guidance with regards to items being invoiced
Complies with PPI Quality Management System and its documented procedures
REQUIRED
2 – 5 years in billing / invoicing
2 – 5 years in oil and gas industry
Proficient in Microsoft Office including Excel and Word
Knowledge of basic accounting principles
Strong time management and organizational skills
Ability to meet tight project deadlines
High degree of accuracy and attention to detail
Ability to work independently
Self-motivated
Detail-oriented, resourceful
Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
Strong problem-solving skills, analytic abilities, and work ethics
Excellent verbal, written, and interpersonal communication skills
2 – 5 years in billing / invoicing
2 – 5 years in oil and gas industry
Proficient in Microsoft Office including Excel and Word
Knowledge of basic accounting principles
Strong time management and organizational skills
Ability to meet tight project deadlines
High degree of accuracy and attention to detail
Ability to work independently
Self-motivated
Detail-oriented, resourceful
Positive, flexible team-oriented approach, with willingness and desire to work as part of a multi-disciplinary team
Strong problem-solving skills, analytic abilities, and work ethics
Excellent verbal, written, and interpersonal communication skills
DESIRED
Deltek experience
Open Invoice experience
Ariba experience
GEP Smart experience
At PPI Quality & Engineering, you’ll join a dynamic, growing organization with a strong, collaborative culture. We offer comprehensive benefits—including medical, dental, vision, HSA/FSA accounts, supplemental insurance, 401k, and paid time off—alongside opportunities to develop your career, influence company culture, and take on leadership responsibilities in a fast-paced, innovative environment.