People Experience Coordinator

Hiring Range: $22.67 - $27.78 Per Hour

Benefits:

• Comprehensive Health & Wellness Coverage: Enjoy extensive health, dental, and vision benefits to support your well-being, with access to top-tier care and services.
• Generous Paid Time Off: Take advantage of up to 19 days of paid time off (PTO), plus 2 mental health days and 10 paid holidays in your first year, giving you the time you need to recharge and take care of yourself. (Pro-rated for part-time employees.)
• YMCA Membership: Take advantage of a fully employer-paid YMCA membership for you and your eligible family members (adult spouse/partner and children under 26). With waived joining fees, access to local facilities, and 24/7 virtual classes through Y360, it’s a powerful resource to support your health and wellness.
• Company-Paid Life & Disability Insurance: We’ve got you covered with short-term disability, long-term disability, and life insurance, all provided at no cost to you, so you can feel secure in every situation.
• Student Loan Assistance & Professional Development: Benefit from student loan repayment assistance and a commitment to your growth with extensive training and development opportunities to advance your career.
• 403(b) Retirement Plan: Take control of your future with a wide range of investment options in our 403(b) plan. Depending on eligibility, you could also receive generous company contributions to help grow your retirement savings.
• Employee Assistance Program (EAP): Access confidential support through our EAP, offering resources for personal and professional challenges, including counseling, financial advice, and more.
• Pets Best Pet Insurance: Keep your furry family members healthy with comprehensive pet insurance for your cats and dogs, covering a variety of treatments and services.
• 2MorrowHealth Behavioral Change App: Improve your mental and physical well-being with free access to 2MorrowHealth, a powerful app designed to support healthy behavior changes and wellness goals.
• Dynamic, Collaborative Team Environment: Join an incredible team that thrives on collaboration, creativity, and support, where every voice is heard and every idea valued.
  
  

Kitsap Mental Health Services (KMHS) is hiring a People Experience Coordinator to support our mission of creating a connected, supportive, and thriving workplace for all employees. In this role, you’ll provide critical administrative and operational support for our People Experience Department—helping ensure smooth HR processes, accurate records, and an exceptional employee experience. You’ll assist with recruitment, onboarding, training logistics, and employee engagement while maintaining professionalism, confidentiality, and responsiveness to staff and leadership needs.

Primary Responsibilities:

• Provide excellent customer service by responding to employee and applicant questions, referring complex inquiries to appropriate HR staff.
• Maintain a professional and welcoming presence for visitors, employees, and the public.
• Track and maintain required documentation such as licenses, certifications, and food worker cards, and generate compliance reports for leadership.
• Ensure compliance with agency driving requirements by collecting and tracking driving-related documentation and performing background checks.
• Conduct Washington State Patrol background checks for new hires, student visitors, and 24/7 staff annually.
• Manage employee facility access by creating ID badges, assigning BRIVO access, and maintaining related records and proximity reports.
• Coordinate pre-boarding communication with new hires and verify completion of onboarding checklists before their first day.
• Complete Verification of Employment requests and coordinate with Payroll as needed.
• Serve on the Space Committee by coordinating workspace assignments, access, equipment requests, and furniture orders for new hires or position changes.
• Order and maintain office supplies for assigned areas and manage department mail distribution.
• Complete Form I-9 verifications and documentation per federal guidelines.
• Assist with scheduling, coordination, and preparation for department and agency events.
• Engage in special projects as assigned by the Director of People Experience.
• Actively represent the People Experience team at KMHS events and staff functions.
  
  

Minimum Qualifications:

EDUCATION: High School (or GED)

EXPERIENCE: Experienced (minimum 2 years of job-related experience)

Preferred Qualifications:

EDUCATION: Associates Degree (in Business or related field)

EXPERIENCE: Specialist (minimum 3 years of job-related experience)

LICENSES/CREDENTIALS: Human Resource Professional certifications such as aPHR, PHR, or SHRM-CP.

Performance Requirements:

KNOWLEDGE

• Proficient with or the ability to quickly learn human resource information systems (HRIS) and similar computer applications.
  
  

SKILLS:

• Proficient in MS Office (Word, Excel, Outlook, Publisher, PowerPoint).
• Excellent organizational and interpersonal skills, time management, and attention to detail.
  
  

ABILITIES:

• Requires the ability to prepare professional correspondence for routine communications with internal and external customers.
• Requires the ability to maintain up-to-date records and ensure security and confidentiality of information.
• Demonstrated ability to work with frequent interruptions in a fast-paced work environment, including operating a multi-phone line device.
• Ability to exercise discretion and reliably handle matters of a confidential nature.
  
  

Equipment Operated: Standard office equipment including computers, printers, telephones, cameras, etc.

Work Environment: Office. Frequent mobility and/or sitting required for extended periods

Mental/Physical Requirements: While performing the job duties, the employee is required to walk, sit, use hands and fingers reach with arms, talk, and listen. Occasional lifting of up to 20 pounds required.

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.