CONTRACTS SPECIALIST - HUMAN SERVICES - OPEN UNTIL FILLED

OVERVIEW

Kitsap County is seeking a Contract Specialist to fill a key role in the Human Services department, ensuring efficient coordination, execution, and management of contracts and agreements. This position offers an outstanding opportunity to advance your career in administrative support while making a lasting impact on the community. As part of a department with 13 divisions and nearly 500 contracts processed each year, you'll play a crucial role in the day-to-day operations that help shape the future of the County's Human Services initiatives.

You will be stepping into a pivotal role where your technical expertise and organizational skills will directly contribute to the success of the County’s operations. This role offers a blend of operational efficiency and strategic involvement, ideal for an experienced professional who thrives in a fast-paced environment and is eager to take the next step in their career. You'll have the opportunity to collaborate with diverse teams, manage critical projects, and make a real difference in improving services to the community.

As the Contract Specialist, you will:

• Coordinate and manage the execution of all Human Services contracts, grants, agreements, and modifications/amendments. This includes tracking and coordinating changes, submitting documents through eContracts, sending out vendor signature requests, following up on signatures, and preparing final documents for signature by the appropriate approval authorities.
• Update and maintain the department's contract webpage and assist with updating the Human Services webpages to align with Kitsap County policy and accessibility standards.
• Provide essential office support through coordination of mail pick-up and delivery, acting as a backup resource as needed.

What you bring:

Professional Experience:

• 2 years of progressively responsible administrative support experience in contracts administration, grant administration, procurement support, document management, or related. Related education demonstrating required knowledge, skills, and abilities to perform the job may substitute for up to six months of experience.
  

Technical/Industry Background:

• Experience working with contract management systems or similar tools.
• Proficiency in Microsoft Office Suite (Word, Excel, SharePoint) with intermediate to advanced expertise, particularly in Excel and spreadsheet management.
• Demonstrated ability to manage multiple projects and deadlines with a high degree of accuracy and attention to detail.

Communication/Interpersonal Skills:

• Strong written and verbal communication skills with the ability to interact effectively with staff at all levels of the organization.
• Ability to coordinate with multiple internal and external stakeholders to ensure timely contract processing.

Additional Preferred Qualifications:

• 3 or more years progressively responsible administrative support experience in contracts administration, grant administration, procurement support, document management, or related.
• Experience with web management and updating web content to meet accessibility standards.
• Knowledge of government contract processes, including routing, tracking, and submission for approval.
• Familiarity with county policies and public sector compliance.
• Experience in providing customer service to subcontractors

For the complete job description: https://www.kitsap.gov/hr/JobClassifications/Human Services Contract Specialist.pdf
For more information about the Human Services department: https://www.kitsap.gov/hs/Pages/Default Home Page HS.aspx
Recruitment Information: A first review of applications will be done in the week of April 13.

OTHER POSITION RELATED INFORMATION

• Who May Apply: This position is open to the general public. Applications will be screened for qualifications and completion of all the required materials and forms. The most competitive applicants may be contacted for further steps in the selection process, which may include testing for office and computer skills.
• This position is classified as eligible for overtime under the Fair Labor Standards Act (FLSA)

• Non-represented and covered under the Kitsap County Personnel Manual.
• Prior to employment, the successful candidate must:

• Submit official transcripts from an accredited college or university or business school, if education is being used to meet the minimum qualifications.
• Pass all job-related examinations/tests necessary to demonstrate required knowledge, skills and abilities, as determined by the hiring authority at time of job posting.
• Authorize and complete a criminal background check. Information received is reviewed on a case-by-case basis and will not necessarily remove a candidate from consideration.

• Kitsap County is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or reasonable accommodation due to a disability during the application or the recruiting process, please contact our Human Resources Office.
• Work hours for this position are M-F, 8:00 am - 4:30 pm.
• This posting may be used to fill future openings.
• Only authorized employees and hiring authorities have access to the application materials submitted. Per RCW 42.56.250, all applications for public employment, including the names of applicants, resumes, and other related materials submitted with respect to an applicant are exempt from public inspection.

At Kitsap County, we strive to take care of our team! Our employees are the greatest asset of Kitsap County, and we take pride in offering a highly competitive compensation and benefits package to all eligible employees.

County Paid Benefits Include:
Medical - Kaiser Permanente (HMO) or Aetna (PPO)
Dental - Delta Dental or Willamette
Vision - VSP
Flexible Spending Accounts (FSA)
Life Insurance - Basic, Accidental Death and Dismemberment (AD&D), Voluntary Term Life Insurance (VTL)
Disability - Short-term disability & Long-term disability
Voya Voluntary Insurance
Transportation incentives
Employee Assistance Program
Travel Assistance Program
Wellness program
Benefits become effective on the first calendar day of the month following the month in which the employee is hired except if the employee's hire date is the first calendar day of the month, benefits begin on the day of hire. More information about employee benefits is available on the county's website at: https://spf.kitsapgov.com/hr/Pages/Benefits.aspx or the Kitsap County Digital Benefits Guide .

*Voluntary benefit options also available at the employee's expense

Retirement:
Employees are covered under the PERS retirement plan provided through the Washington State Department of Retirement Systems and Social Security.

Deferred Compensation (IRS Plan 457b): tax-deferred savings program

Holidays
11 paid holidays and 2 additional floating holiday per year. One additional floating holiday after 10 years of service.

Vacation Leave
New employees are credited with 48 hours of annual leave upon hire and will be begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 360 hours from one calendar year to the next. Annual leave accrual will increase upon tenure, as follows:

Upon completion of 2 years: 15 days per year (10.00 hours per month)
Upon completion of 5 years: 20 days per year (13.33 hours per month)
Upon completion of 10 years: 25 days per year (16.67 hours per month)

Sick Leave
All new hires will be credited with 48 hours of sick leave upon hire and will begin accruing at the rate of 8 hours per month starting on their 7th month of employment. Employees may carry over 1200 hours from one calendar year to the next.

***Part-time employees benefit contributions and leave accruals will be prorated***

Current County Employees
If you are transferring or promoting into this position you are responsible for reviewing these benefit changes; prior to accepting a position. In addition, it is your responsibility to notify the Auditor's Payroll Division of a change in union status.

NOTE: This is a general overview of the benefits offered through employment with Kitsap County, and every effort has been made to ensure its accuracy. If any information on this document conflicts or is incorrect with the provisions of the Personnel Manual, applicable laws, policies, rules or official plan documents they will prevail. The Personnel Manual is available at: https://www.kitsapgov.com/hr/Pages/Personnel-Manual-2019.aspx

Closing Date/Time: Continuous