Project Coordinator - PM Associate I

We’re here for one reason and one reason only – to cure cancer. Every moment is dedicated to developing treatments and every action moves us one step closer to our goal. We’ve made incredible scientific breakthroughs and our pioneering personalized CAR T-cell therapies have changed the paradigm. But we're not finished yet.

Join Kite, as we make even bigger advances in cancer therapies, and help shape where our business and medical science goes next.

We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed and empowered to fulfil their aspirations. Join Kite and help create more tomorrows.

Job Description

Job Responsibilities:

• Coordinates and manages recurring meetings for the Product and Research & Development teams, ensuring cross-functional alignment and timely collaboration on strategic initiatives.
• Leads the scheduling of Development Governance meetings, aligning them with key forums such as the Portfolio Committee to drive efficiency and informed decision-making.
• Administers and continuously improves the SharePoint sites for the Kite Development and program teams, ensuring content is well-organized, up to date, and easily accessible to stakeholders.
• Supports the quality control of operational data by partnering with the Business Operations team to uphold accuracy, consistency, and reliability in reporting and analytics.
• Maintains and enhances G.Plan training materials and SharePoint resources, supporting user onboarding and education around project planning tools and processes.
• Manages a centralized onboarding resource hub for Kite Development, ensuring new team members have seamless access to essential materials. Helps facilitate onboarding for cross-functional team members by providing clear guidance and tools to accelerate integration and productivity.
• Partners closely with the PMO Lead to maintain and enhance the Kite PMO repository of project management tools and templates, fostering consistency, alignment, and the adoption of best practices across project teams.
• Provides coordination support to the Program Operations team, enabling smooth execution of key initiatives and operational activities.
• Assists in the planning and execution of large-scale in-person meetings and workshops, managing end-to-end logistics to ensure successful delivery.
  
  

Specific Education & Experience Requirements:

• Doctorate and 0 years of pharmaceutical/biotech experience
• Master’s and 1 year of project coordination and/or pharmaceutical/biotech experience
• Bachelor’s and 2 years of pharmaceutical/biotech project coordination experience
• High School Diploma/GED and 4 years of project coordinator experience, preferably in pharmaceutical/biotech
  
  

Preferred Qualifications

• Experience providing project coordination or administrative support within pharmaceutical, biotechnology, or healthcare environments.
• Extensive hands-on experience with SharePoint or similar document management platforms.
• Proficient in project management tools such as MS Project, Smartsheet, or equivalent software.
• Strong organizational and time management capabilities, with a proven ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Demonstrated ability to work independently while managing multiple tasks and deadlines.
• Self-motivated, adaptable, and comfortable operating in fast-paced, evolving environments.
  
  

The salary range for this position is: $92,820.00 - $120,120.00. Kite considers a variety of factors when determining base compensation, including experience, qualifications, and geographic location. These considerations mean actual compensation will vary. This position may also be eligible for a discretionary annual bonus, discretionary stock-based long-term incentives (eligibility may vary based on role), paid time off, and a benefits package. Benefits include company-sponsored medical, dental, vision, and life insurance plans*.

For additional benefits information, visit:

https://www.gilead.com/careers/compensation-benefits-and-wellbeing

• Eligible employees may participate in benefit plans, subject to the terms and conditions of the applicable plans.
  
  

Kite is a biopharmaceutical company engaged in the development of innovative cancer immunotherapies with a goal of providing rapid, long-term durable response and eliminating the burden of chronic care. The company is focused on chimeric antigen receptor (CAR) and T cell receptor (TCR) engineered cell therapies designed to empower the immune system's ability to recognize and kill tumors. Kite is based in Santa Monica, CA. For more information on Kite, please visit www.kitepharma.com. Sign up to follow @KitePharma on Twitter at www.twitter.com/kitepharma.

For jobs in the United States:

Kite Pharma is committed to providing equal employment opportunities to all employees and applicants for employment, and is dedicated to fostering an inclusive work environment comprised of diverse perspectives, backgrounds, and experiences. Employment decisions regarding recruitment and selection will be made without discrimination based on race, color, religion, national origin, sex, age, sexual orientation, physical or mental disability, genetic information or characteristic, gender identity and expression, veteran status, or other non-job related characteristics or other prohibited grounds specified in applicable federal, state and local laws. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants who require accommodation in the job application process may contact ApplicantAccommodations@gilead.com for assistance.

For more information about equal employment opportunity protections, please view the 'Know Your Rights' poster.

NOTICE: EMPLOYEE POLYGRAPH PROTECTION ACT

YOUR RIGHTS UNDER THE FAMILY AND MEDICAL LEAVE ACT

Kite Pharma will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, (c) consistent with the legal duty to furnish information; or (d) otherwise protected by law.

Our environment respects individual differences and recognizes each employee as an integral member of our company. Our workforce reflects these values and celebrates the individuals who make up our growing team.

Kite Pharma provides a work environment free of harassment and prohibited conduct. We promote and support individual differences and diversity of thoughts and opinion.

For Current Kite Pharma Employees and Contractors:

Please apply via the Internal Career Opportunities portal in Workday.